Museum Registrar

Department
MOCA, Curatorial

Compensation
$48,000.00 Annual

General Description

Reporting to the Senior Curator or above, the Museum Registrar is responsible for the safekeeping and management of works in the custody of MOCA Jacksonville, including MOCA’s permanent collection, UNF collections, and temporary loans; ensuring registrarial oversight and maintaining the highest museum standards of care.

Job Functions:

- Manage the registration, documentation, and care of the artworks.
- Maintain accurate physical and digital records of ownership history, acquisitions, loans, insurance, condition, and location.
- Coordinate artwork shipping, receiving, and loans with curatorial staff, lenders, borrowers, and transportation providers.
- Prepare condition reports, track artwork movements, and maintain current collection inventories.
- Monitor artwork storage, display conditions, temperature and humidity, lighting, and the integrated pest management program in coordination with Physical Facilities at UNF;

- Monitor permanent collection for conservation needs and make recommendations to the Executive Director in consultation with the Senior Curator.
- Develop and implement artwork handling and care procedures consistent with museum standards and MOCA requirements.
- Coordinate exhibition installation and removal with curatorial staff, the Chief Preparator, and installation team, including schedules, safe handling, storage, and installation and packing needs.
- Participate in the development of exhibition and project budgets.
- Maintain insurance documentation and coordinate with the Deputy Director, Operations, and Senior Curator on collections-related agreements and requirements.
- Together with the Curatorial Assistant, maintain artwork photography and exhibition archives, and support image-use permissions and reproduction requests.
- Develop and deliver curatorial staff training in artwork handling, museum practices, and safety procedures.
- Coordinate preparation and tour management for MOCA-organized exhibitions traveling to other institutions.
- Review artwork gift proposals against the “Collecting Priorities Document” and present recommendations to the Director and Collections and Exhibitions committee.
- Support permanent collection projects with the Senior Curator at Collections and Exhibitions committee meetings.

- Develop and implement artwork handling and care policies; maintain procedural handbooks and apply MOCA requirements and the American Alliance of Museums’ Code of Ethics.
- Work with the Chief Preparator to establish turnaround goals and timelines for installation and deinstallation schedules.
- Perform other duties deemed appropriate by the Executive Director.

Marginal Functions:

- Oversee emergency response and disaster preparedness for artworks in the museum’s custody.
- Identify and prioritize long-term capital upgrade needs with the Deputy Director, operations.
- Support museum accreditation and re-accreditation with the Deputy Director, operations.
- Research and pursue funding for collections projects and capital upgrades with Development staff.
- During a declared emergency, this position may be required to perform specific job-related duties at a designated off-site location or place of residence.
- Limited level of public contact with museum patrons, board members, funders/donors and media.

Supervisory Responsibilities:

- Supervises the Assistant Registrar and interns and, together with the Curator, oversees the Chief Preparator and installation teams during exhibition installation and deinstallation.

Required Qualifications
Master's and 2+ years of relevant experience or Bachelor's degree and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
Required Qualifications:

- Knowledge of current museum registration and collections management concepts, principles, and practices essential.
- Knowledge and experience with information retrieval systems and database programs – Argus preferred.
- Knowledge of current museum standards for the principles and practices of museum exhibit installation and deinstallation.
- Ability to manage and coordinate multiple projects.
- Ability to implement operational guidelines and procedures.
- Ability to analyze and apply information and formulate recommendations.
- Ability to deal with others using tact and diplomacy.
- Ability to communicate effectively, both internally and externally.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.