About this role
Date Posted:
2026-11-13
Country:
Canada
Location:
LOC13039 1535 Gladstone Street,Montreal,Quebec,H4E 1C5,Canada
Otis Elevator Company is searching for a highly effective and organized office coordinator. The successful candidate must be an ambitious, self-reliant, and focused to perform a wide range of administrative functions that requires problem solving skills under minimal direction. Must be a team player and have the ability to handle sensitive information and maintain perspective under pressure.
RESPONSIBILITIES:
- Answering phones, assisting internal and external customers
- Filing and departmental organization, overall office management
- Logging and mailing checks
- Provide administrative support to branch sales and operations staff
- Support the branch with payroll management
- Process accounts payable invoices and maintain control over and process draft check requests
- Set up large purchase orders & process payments for Office vendors (ex. Janitorial services, uniforms, garbage removal, shredding services, etc.)
Other administrative tasks and assignments at the request of leadership:
- Maintain control over and process draft check requests
- Sort and distribute incoming mail
- Order office supplies, kitchen food supplies
QUALIFICATIONS:
- Minimum of 4+ years of office administrative support experience
- Excellent computer skills, proficient in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software
- Exceptional written and verbal communication skills, be detailed oriented, and organized
- Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking
- Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information
- Customer focused with ability to interact with customers professionally
EDUCATION:
- High school education required; BA/BS degree preferred or equivalent relevant work experience
The salary range for this role is $60,000-$70,000 CAD. Pay within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
Otis Elevator Company est à la recherche d’un(e) coordonnateur(trice) de bureau hautement efficace et organisé(e). La personne retenue devra faire preuve d’ambition, d’autonomie et de rigueur afin d’accomplir un large éventail de tâches administratives nécessitant de solides compétences en résolution de problèmes, avec un minimum de supervision. Elle devra également avoir un excellent esprit d’équipe, être en mesure de traiter des renseignements sensibles et confidentiels avec discrétion et savoir garder son calme et son jugement sous pression.
RESPONSABILITÉS :
- Répondre aux appels téléphoniques et offrir du soutien aux clients internes et externes.
- Assurer le classement, l’organisation du service et la gestion générale du bureau.
- Enregistrer les chèques et les envoyer par la poste.
- Fournir un soutien administratif aux équipes des ventes et des opérations de la succursale.
- Soutenir la succursale dans la gestion de la paie.
- Traiter les factures des comptes fournisseurs ainsi que les demandes d’émission de chèques et en assurer le suivi.
- Créer les bons de commande importants et traiter les paiements destinés aux fournisseurs de services du bureau, notamment les services d’entretien ménager, les uniformes, la collecte des déchets, les services de déchiquetage, etc.
AUTRES TÂCHES ADMINISTRATIVES ET RESPONSABILITÉS À LA DEMANDE DE LA DIRECTION :
- Assurer le suivi et le traitement des demandes d’émission de chèques.
- Trier et distribuer le courrier entrant.
- Commander les fournitures de bureau ainsi que les fournitures pour la cuisine.
QUALIFICATIONS :
- Minimum de 4 ans d’expérience en soutien administratif de bureau .
- Excellentes compétences informatiques et maîtrise de Microsoft Office , notamment Word, Outlook et Excel, ainsi qu’une capacité à apprendre rapidement les logiciels propres à l’entreprise.
- Excellentes aptitudes en communication écrite et verbale, grand souci du détail et excellent sens de l’organisation.
- Capacité démontrée à planifier, organiser, établir les priorités et gérer plusieurs tâches simultanément.
- Capacité à gérer efficacement sa charge de travail, à travailler de façon autonome, à faire preuve d’initiative et de bon jugement, à travailler en équipe et à traiter des renseignements sensibles et confidentiels avec discrétion.
- Approche axée sur le service à la clientèle et capacité à interagir avec les clients de façon professionnelle.
FORMATION :
- Diplôme d’études secondaires requis; diplôme universitaire de premier cycle souhaité, ou combinaison équivalente de formation et d’expérience professionnelle pertinente.
L’échelle salariale associée à ce poste est de 60 000 $ à 70 000 $ CAD . La rémunération offerte à l’intérieur de cette échelle sera établie en fonction de divers facteurs, notamment, mais sans s’y limiter, la formation pertinente, les qualifications, les certifications, l’expérience, les compétences, l’ancienneté, l’emplacement géographique, le rendement ainsi que les besoins opérationnels ou organisationnels.
If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.
Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.
You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.
When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.
We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.
Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here .
Become a part of the Otis team and help us #Buildwhatsnext!
Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at [email protected].
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