About this role
About the Role
Are you an organized, compassionate healthcare professional who thrives in a fast-paced setting? We are looking for a dedicated Medical Office Assistant to be the welcoming face of our clinic and the vital link between examinees and physicians.
In this role, you will keep our daily operations running like clockwork—from preparing exam rooms and taking vital signs to supporting doctors during exams and traveling between our local office locations. If you take pride in accuracy, love helping people feel comfortable, and stay calm under pressure, we want to meet you!
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What Youll Do
Patient Care & Physician Support
- Welcome & Prep: Greet examinees, route them to the appropriate room, and prepare them for exams by taking and recording general vital signs.
- Exam Assistance: Assist physicians directly during examinations and act as a reassuring chaperone for female examinees or upon physician request.
- Chart Verification: Review charts ahead of time to ensure all examinee information is accurate and ready for the doctor.
Clinic Flow & Multi-Site Operations
- Keep Appointments on Track: Maintain a smooth, efficient flow of examinations so appointments stay on schedule.
- Room & Supply Readiness: Keep exam rooms clean, sanitized, and well-stocked, promptly reporting maintenance issues and using clinical supplies efficiently.
- Multi-Site Flexibility: Travel daily between primary and sublease office locations as needed to support our clinical teams.
Administration & Compliance
- Protect Confidentiality: Safeguard medical records and maintain strict patient privacy at all times.
- Safety & Policy: Carry out all duties in full compliance with state and federal safety and legal regulations, as well as company policies.
- Office Support: Handle daily clerical tasks including typing, filing, emailing, and proofreading.
- Ongoing Growth: Participate in required training and educational activities, taking on additional team duties as needed.
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Qualifications
What Were Looking For
Education, Credentials & Language
- Education: High school diploma or equivalent (required) .
- Certification: Active Medical Assistant Certificate (required) .
- Experience: At least 6 months of on-the-job experience in a medical office or related field (preferred) .
- Language: Bilingual skills in Spanish may be required depending on the office location.
Clinical & Technical Skills
- Medical Knowledge: Solid understanding of medical terminology, anatomy and physiology, medications, and standard laboratory values.
- Software & Equipment: Proficiency in Microsoft Office (Word, Outlook, Excel) and general internet use, plus standard office equipment (computer, phone, scanner, copier, and fax).
- Travel Readiness: Ability to handle frequent daily local travel between clinic sites.
Communication & Work Style
- Strong Communicator: Ability to read and interpret medical records, write clearly with proper spelling and grammar, and present information one-on-one or to small groups.
- Professional & Responsive: Skilled at listening carefully, asking clarifying questions, and responding professionally to examinees, doctors, upper management, and regulatory agencies.
- Accurate & Self-Directed: High attention to detail with the ability to follow management instructions, prioritize tasks independently, and monitor your own work for quality.
- Adaptable Team Player: Able to stay focused amid heavy distractions, handle schedule delays or stressful conditions calmly, and promote a positive, team-oriented environment.
ExamWorks, LLC is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.
Equal Opportunity Employer - Minorities/Females/Disabled/Veterans