Employee Leave Coordinator

Salary: $62,354.00- $85,000.00

SUMMARY

The Employee Leave Coordinator is responsible for the administration and coordination of the company’s leave programs to include Short-term disability, Long Tem Disability, Paid Family Leave, Family Medical Leave (FMLA), any other applicable federal, state and company-provided leave programs as well as the Americans with Disabilities Act (ADA).

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Coordinates and monitors the company’s leave programs to include Short Term Disability, Long Term Disability, Paid Family Leave, and FMLA.

- Acts as a liaison between the company and the third-party administrator of our disability and paid family leave benefits.

- Responsible to administer FMLA, including eligibility determination, sending out required notices, obtaining medical certifications, preparing designation notices, tracking all requests and leave time.

- Oversee the Company’s ADA process to include facilitating ADA meetings, reviewing all requests for accommodations, partnering with HR Business Partners and Managers to coordinate the interactive process for employees, responsible for the communication on all ADA decisions, creating minutes following ADA meetings, ensure follow up items are completed in a timely fashion and ensuring all requests are tracked and documented.

- Oversee the Company’s Job Retention Policy by tracking all approved medical leaves in accordance with FMLA, Short Term Disability, Worker’s Compensation, and State Paid Family Leaves.

- Ensures that all leave programs are in compliance with all government regulations.

- Maintain confidential and accurate leave and accommodation records in accordance with applicable laws and company policies.

- Develop/modify administrative processes to ensure efficiency and accuracy of administration.

- Perform other related duties as assigned by management.

MINIMUM QUALIFICATIONS

- Satisfactory performance reviews.

- Strong communication skills, including the ability to effectively communicate information both verbally and in writing.

- Strong organizational and attention to detail skills.

EDUCATION AND EXPERIENCE

- Bachelor’s Degree

- 3+ years of experience in HR, leave administration, or related field.

Use of AI in Our Work
At Northeast Grocery, we encourage the responsible use of artificial intelligence (AI) tools to help increase efficiency, productivity, and quality of work. Corporate team members may be expected to leverage AI-enabled tools to support tasks such as analysis, content development, problem-solving, and process improvement. All AI use must align with company policies, data privacy standards, and ethical guidelines.

PHYSICAL REQUIREMENTS

Bending Occasional 1-3 Hours Grasping/Finger Movement & Dexterity- Left/Right Hands Constant 5-8 Hours Lifting Occasional 1-3 Hours up to 10lbs Pivoting Occasional 1-3 Hours Pushing/Pulling Occasional 1-3 Hours up to 10lbs Sitting Constant 5-8 Hours Squatting/Kneeling Occasional 1-3 Hours Standing Occasional 1-3 Hours Twisting Occasional 1-3 Hours Walking Occasional 1-3 Hours
Our Company does not discriminate against individuals on the basis of race, color, national origin, religion, sex, affection or sexual orientation, disability, age, marital status, liability for military service, status as a veteran, gender identity or expression, genetic information, pregnancy, and any other characteristic protected by applicable federal, state, or local laws.

Should your hours and availability better fit the needs of another store or desired shift, we may consider your application for another location or shift.