About this role
Administrative Professional 4
InGenesis is currently seeking an Administrative Professional 4 to support the Personal Responsibility Education Program (PREP) and the Pregnant and Parenting Teens Population Program . This position plays a vital role in coordinating statewide initiatives that support youth development, program compliance, and effective communication across multiple districts and juvenile correctional facilities.
If you enjoy organizing complex projects, coordinating meetings, managing documentation, and making a meaningful impact through public service, this may be the opportunity for you.
What You'll Do
- Maintain and coordinate a master calendar of statewide program activities and events
- Create professional materials including flyers, fact sheets, informational documents, and program communications
- Track and process invoices, purchase orders, and related documentation from multiple districts
- Assist with preparation of Semi-Annual PREP and Performance Measurement Reports (PMMS)
- Support census reviews and data collection activities
- Coordinate monthly, quarterly, and special program meetings
- Manage meeting logistics, including scheduling, invitations, agendas, attendance tracking, and meeting minutes
- Organize and maintain program files and records in designated electronic systems
- Conduct site visits to districts and juvenile correctional facilities to assess program compliance and identify operational needs
- Prepare detailed reports summarizing observations, findings, and recommendations
- Provide administrative support for special projects and other duties as assigned
Qualifications
Required:
- High school diploma or equivalent
- Associate-level coursework in Secretarial Science, Business Administration, or a related field
- At least one year of administrative support experience
- Strong verbal and written communication skills
- Excellent organizational and time-management abilities
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Why Join InGenesis?
- Meaningful work supporting youth-focused programs
- Opportunity to collaborate with state leadership and multidisciplinary teams
- Dynamic work environment combining office coordination and field engagement
- Valuable experience in program administration, compliance, and project coordination
Equal Employment Opportunity Statement:
InGenesis is an equal opportunity employer committed to fostering a diverse, inclusive, and equitable workplace. We comply with all applicable federal, state, and local employment laws, including recent executive orders, and strictly prohibit discrimination, harassment, or retaliation based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, veteran status, or any other characteristic protected by law.
InGenesis is dedicated to making reasonable accommodations for qualified individuals with disabilities and ensuring that all employment decisions are based on qualifications, merit, and business needs. Please visit our website at https://www.ingenesis.com/careers/site-accommodations for more information.
To learn more about your rights, please refer to the Know Your Rights: Workplace Discrimination is Illegal poster issued by the U.S. Equal Employment Opportunity Commission (EEOC).
Company Statement:
With decades of experience, InGenesis has grown into one of North America’s most trusted Healthcare Services Firms, which includes comprehensive health and workforce solutions. As the industry landscape shifts with new challenges in patient care, quality and compliance requirements, workforce retention, and operational efficiencies, we deliver strategic, data-driven solutions that include redefining workforce management and clinical service delivery. Explore InGenesis to discover how our expertise, innovative strategies, and commitment to excellence are shaping the future of healthcare workforce solutions. Join us in celebrating the professionals who define the next era of healthcare.