Director of Inventory Management

Description

We support democracy.

Our vision at Election Systems & Software (ES&S) is simple and unwavering — we provide products and services of exceptional quality and value to maintain voter confidence and enhance the voting experience. We accomplish this through continuous investments in research and development, resulting in regular product updates and security enhancements for each voting system we design, build, sell and support.

Join the ES&S team where we are crafting the future of voting in the United States! On our team, you will push boundaries to provide solutions that meet the industry’s ever-evolving needs. Our people apply their innovative perspective to challenges big and small, and ES&S provides the resources to make our employees’ vision a reality.

Summary/Objective: The Director of Inventory Management is responsible for the end-to-end control, accuracy, visibility, movement, and optimization of company inventory and logistics operations, from receipt of incoming raw materials through storage, production consumption, finished goods, transportation, and final customer shipment.

Essential Duties and Responsibilities:

Inventory Management & Control

- Own overall inventory accuracy and integrity for raw materials, work-in-process, finished goods, and other internally controlled materials.
- Establish and maintain inventory-control standards, policies, and procedures.
- Ensure physical inventory movements are accurately reflected in the ERP system.
- Identify and correct systemic causes of inventory discrepancies.
- Establish controls for material transfers, adjustments, returns, quarantine, scrap, and disposition.
- Maintain clear accountability for inventory throughout its lifecycle.

Receiving & Raw Materials

- Ensure incoming materials are properly received, identified, recorded, inspected when required, and moved to appropriate inventory locations.
- Partner with Purchasing, Quality, and Manufacturing to resolve receiving and material discrepancies.
- Establish controls that prevent material from entering production before required receiving or quality activities are completed.

Warehouse & Material Flow

- Provide leadership and direction for effective warehouse inventory practices.
- Improve material location, identification, storage, replenishment, and movement processes.
- Establish FIFO/FEFO or other appropriate material-rotation controls where applicable.
- Reduce unnecessary material movement, handling, shortages, and searching.
- Support Lean and visual-factory practices throughout inventory and warehouse areas.

Logistics

- Provide strategic and operational oversight of inbound and outbound logistics activities supporting manufacturing and customer fulfillment.
- Oversee the effective flow of raw materials, components, finished goods, and other inventory across receiving, warehousing, production, staging, and shipping.
- Partner with Purchasing, Manufacturing, Planning, Warehouse Operations, and Shipping to ensure materials are available when and where required.
- Establish and monitor logistics processes that support on-time delivery, cost control, inventory accuracy, and operational efficiency.
- Monitor transportation and freight performance, identifying opportunities to improve service levels and reduce unnecessary or expedited freight costs.
- Support coordination with carriers, freight providers, suppliers, and internal stakeholders to resolve transportation and delivery issues.
- Ensure appropriate controls and documentation are maintained for inbound receipts, internal material movements, outbound shipments, returns, and reverse-logistics activities.
- Develop logistics contingency plans to minimize disruption caused by transportation constraints, supplier delays, capacity limitations, or other supply-chain risks.
- Drive continuous improvement across warehouse and logistics operations using Lean, standard work, visual management, root-cause analysis, and KPI-based performance management.

Inventory Accuracy & Continuous Improvement

- Lead cycle-count and physical-inventory programs.
- Analyze inventory variances and drive root-cause corrective actions.
- Develop standard work for inventory transactions and material movement.
- Identify opportunities to eliminate obsolete, excess, slow-moving, or inaccurately located inventory.
- Use Lean problem solving, Gemba walks, visual management, and continuous improvement to strengthen material flow and inventory control.
- Develop dashboards and metrics that provide leadership with visibility into inventory health.

Systems & Data Management

- Ensure consistent inventory transaction discipline within the ERP system.
- Maintain appropriate controls over item locations, inventory statuses, and inventory adjustments.
- Work with business and IT resources to improve inventory reporting and system processes.
- Establish routine reconciliation and exception reporting.

Leadership Expectations

- Develop and coach inventory-control and warehouse personnel.
- Establish clear ownership and accountability for inventory transactions.
- Build strong partnerships across Supply Chain, Manufacturing, Quality, Finance, and Shipping.
- Lead cross-functional inventory improvement initiatives.
- Present inventory performance, risks, trends, and corrective actions to senior leadership.
- Build a culture where physical material and system inventory match at every stage of the process.

Qualifications:

Education Preferred: B achelor’s degree in Supply Chain Management, Operations, Business, Engineering, or related field, or equivalent relevant experience.

Experience: At least 8-10 years’ experience including:

- Progressive experience in manufacturing inventory, materials management, warehousing, or supply chain.
- Demonstrated leadership experience managing inventory-control processes and teams.
- Strong ERP/MRP knowledge.
- Experience with cycle counting, physical inventories, root-cause analysis, and inventory reconciliation.
- Strong analytical skills and proficiency with Excel and operational reporting.
- Experience in Lean manufacturing/continuous improvement environments preferred.
- At least 3-5 years of leadership experience managing inventory, materials, warehouse, or logistics functions.

Licenses/Certifications Preferred: APICS/ASCM CPIM or CSCP certification

Supervisory Responsibilities: This position manages/supervises a team of mid-level managers or no supervisory responsibilities

Travel: Approximately <10% travel is expected.

EEO Statement: In order to provide equal employment and advancement opportunities to all individuals, employment decisions at ES&S will be based on merit, qualifications, and abilities. ES&S does not discriminate in employment opportunities or practices on the basis of race, creed, color, religion, sex, sexual orientation, national origin, citizenship status, marital status, age, disability, genetic information, or because of past, current, or future military obligations or any other characteristics protected by law.

This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.