MPO Project Coordinator (59283)

MPO Project Coordinator

JOB TITLE: MPO Project Coordinator

CLASSIFICATION: Non-Exempt

DEPARTMENT: Metropolitan Planning Organization (MPO)

SUPERVISOR: MPO Director

SALARY: $24.53 to $29.44 Annually

GENERAL JOB DESCRIPTION

Performs professional work in the planning, coordination, administration, and management of transportation planning projects for the Cheyenne Metropolitan Planning Organization (MPO). Manages assigned federally funded transportation planning studies and coordinates consultant contracts, grant activities, budgets, committee activities, and public outreach under the direction of the MPO Director, with day-to-day guidance from the MPO Senior Planner as assigned. Support billing and reimbursement processing, local-match tracking, safety planning, and transportation research and data analysis. Assists MPO staff with the Metropolitan Transportation Plan (MTP), Transportation Improvement Program (TIP), Unified Planning Work Program (UPWP), and other MPO programs. Works with local, state, and federal agencies, consultants, elected officials, partner organizations, and the public to support project delivery and compliance with applicable requirements.

PRIMARY DUTIES AND RESPONSIBILITIES

- Plan, coordinate, administer, and monitor transportation planning projects from initiation through completion, including project schedules, budgets, consultant activities, and project deliverables.

- Prepare scopes of work and Requests for Proposals (RFPs); coordinate consultant selection and procurement activities; and administer assigned consultant contracts, including monitoring schedules and budgets, reviewing deliverables, preparing proposed amendments, and completing project closeout. Contract awards and amendments remain subject to required approvals.

- Assist in the development and implementation of MPO planning programs including the Metropolitan Transportation Plan (MTP), Transportation Improvement Program (TIP), Unified Planning Work Program (UPWP), Public Participation Plan (PPP), safety plans, corridor studies, performance measures, and other transportation planning activities. Conduct research, data analysis, and policy evaluation to support transportation plans, studies, and reports.

- Assist with the administration and tracking of federal and state transportation planning grants and the MPO budget. Prepare and maintain supporting information for grant applications, reimbursement requests, financial reporting, consultant invoices, funding allocations, and compliance documentation for review and approval by the MPO Director and other authorized officials. Process billing, reimbursements, and consultant invoices, subject to review and approval by the MPO Director and other authorized officials; track local-match requirements and associated contributions.

- Coordinate transportation planning activities and meetings with federal, state, regional, and local agencies, consultants, developers, and other public and private organizations.

- Review transportation planning documents and consultant work products to ensure completeness, quality, and compliance with applicable plans, policies, regulations, and contract requirements.

- Coordinate MPO committee activities by preparing agendas, meeting materials, presentations, resolutions, minutes, and supporting documentation while ensuring compliance with public meeting requirements.

- Manage MPO public information and outreach activities including the MPO website, social media, public notices, public meetings, and stakeholder engagement.

SECONDARY DUTIES AND RESPONSIBILITIES

- Provide support to the MPO Director, other MPO staff, partner agencies, consultants, and the public on transportation planning projects and programs.

- Maintain project, consultant, grant, procurement, fixed asset, financial, and administrative records in accordance with applicable requirements.

- Attend professional meetings, conferences, and training; remain current on federal transportation requirements.

- Recommend improvements to project management procedures, consultant administration, and MPO operational practices.

- Perform other duties and responsibilities as required.

KNOWLEDGE, SKILLS, AND ABILITIES

- Knowledge of the principles and practices of metropolitan transportation planning.

- Knowledge of federal transportation planning requirements, grant administration, and applicable federal, state, and local laws and regulations.

- Knowledge of project management, consultant contract administration, procurement procedures, budgeting, and financial reporting.

- Knowledge of government billing, grant reimbursement procedures, local-match requirements, and fixed asset recording.

- Knowledge of transportation planning principles, land use planning, and multimodal transportation systems.

- Knowledge of transportation safety planning principals and practices.

- Knowledge of modern office procedures, computer applications, and project management software.

- Ability to plan, organize, coordinate, and manage multiple projects, budgets, schedules, and priorities.

- Ability to review technical reports, transportation studies, contracts, grants, and financial information, and prepare clear and concise memorandums and reports.

- Ability to conduct transportation research, analyze data, evaluate policies, and prepare clear findings and recommendations.

- Ability to communicate effectively, both orally and in writing, including preparing presentations and conducting public meetings.

- Ability to establish and maintain effective working relationships with government agencies, consultants, elected officials, partner organizations, and the public.

- Ability to exercise sound judgment, solve problems, and work independently.

QUALIFICATIONS FOR THE JOB

Required:

Bachelor's degree from an accredited college or university in transportation planning, urban or regional planning, civil engineering, public administration, business administration, finance, accounting, or a closely related field; or an equivalent combination of education and experience sufficient to perform the essential duties of the position.

Progressively responsible experience in transportation planning, project coordination or management, grant administration, or a closely related field. Relevant experience may be considered as part of the equivalent combination of education and experience.

Preferred:

Experience working for a Metropolitan Planning Organization (MPO), including one serving a Transportation Management Area (TMA), a state department of transportation, local government, or a transportation consulting firm.

Experience in federal transportation grant administration, billing and reimbursement processing, local-match tracking, budgeting, and coordination.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time.

Working Environment :

Work closely with others in an office environment utilizing a computer and other office equipment with some occasional outdoor work involving data collection and observations. Must be able to operate personal computer and associated software for data entry and word processing, which may include repetitive motion for up to three hours per day. Irregular work hours and attendance of after-hours meetings.