Station Administrative Assistant

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

The Menzies Aviation Administrative Assistant is responsible for updating and correcting payroll hours in Kronos for employees on a daily/weekly basis. Other responsibilities include compiling and posting employee payroll data and managing hours clocked, requesting electronic payroll selections to eliminate paper checks, in accordance with corporate policies, and distributing paychecks and correcting pay role errors.

What you will be doing:

- Keep track of attendance records, monitor lateness/absence/manual miss punches, etc.

- Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence

- Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverage

- Ensuring Exception reports are completed when required and filled out completely including signatures from both the employee and the department manager

- Ensure weekly OT report is received, completed and signed by manager

- Coordinate with payroll department for any missing forms (not received or received after payroll has been run)

- You will need to be able to perform simple mathematical functions such as adding, subtracting, multiplying, and dividing as you will need to determine hourly rate calculations

- Responsible for ensuring all US Postal Service paperwork is processed in accordance with all government statutory requirements

- Enter fuel tickets into the application(s) daily to maintain established deadlines.

- Inputs inventories, receipts and transfers daily

- Perform analysis of (loss/again) in the system daily

- Responsible for reconciling daily book inventories by individual supplier

- Validates monthly closing reports to ensure that monthly summaries add up to daily totals.

- Maintain all bases fueling billing through Accounts Payable

- Organize, arrange and enter document data in accordance with established procedures

- Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence

- Any and all other task as requested by department managers and/or the General Manager

Hours: 08:30AM - 5:00PM

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

What we are looking for:

- High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience. Knowledge of Kronos and UltiPro software.

- Must be at least 18 years of age

- Possess and maintain a valid US drivers license

- Must pass pre-employment drug screen

- Ability to proficiently read, write and speak English

- Must be comfortable lifting 70lbs

- Must pass FBI background check and obtain US Customs seal

- Must be available and flexible to work variable shifts including weekends and holidays

- Prior Customer Service Experience preferred

- Proficiency with 10key and typing minimum 35 wpm

- Enjoys dealing with people daily

- Strong interpersonal skills with the ability to communicate with people at different levels and from different cultural/ethnic backgrounds

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!