Contracts & Records Administrator, Physician Services Administration, Full time, Days

Department : Physician Services Administration

Address : 1611 NW 12 th Ave, Miami, Florida, 33136

Shift details : Full-Time, Days

Why Jackson:

Jackson Health System is a nationally and internationally recognized academic medical system offering world-class care to any person who walks through our doors. For more than 100 years, Jackson has evolved into one of the world's top medical providers for all levels of care, no matter if it's for a routine patient visit or for a lifesaving procedure. With more than 2,000 licensed beds, we are also proud of our role as the primary teaching hospital for the University of Miami Miller School of Medicine.  Here, the best people come together to deliver Jackson's mission for our diverse communities. Our employees are committed to providing the best CARE by demonstrating compassion, accountability, respect, and expertise in everything we do.

Summary

The Contracts and Records Administrator is an advanced professional, administrative and supervisory position with the ability to review and prepare contracts, referral source and other agreements from a compliance, risk and business perspective. This position will manage the preparation, final processing and execution of contracts/agreements in compliance with established PHT policies and procedures, and is responsible for the contracts and records unit of assigned department. The incumbent will serve as the primary point of contact with the JHS Executive Leadership team, County Attorney's Office, Risk Management, Compliance and Privacy offices relating to JHS Agreements/Contracts and will ensure that the appropriate contract reviews and approvals occur in preparation for JHS execution and in accordance with JHS guidelines.

Responsibilities

Assumes responsibility for analysis of business and legal issues and provides findings to all levels of management, regarding the negotiated terms and conditions of all contracts and any related risks.

Understands and interprets complex governmental procedures and regulations related to contracts.

Exercises independent judgment in establishing and maintaining effective working relationships with officials of County departments, agencies and superiors, as well as with private and County attorneys, and in the formulation of programs and procedures in compliance with established State regulations, County guidelines and PHT's policies.

Serve as the primary interface and point of contact for assigned contracts/agreements, working closely with the Executive Leadership Team, the County Attorney, Corporate Compliance, and others.

Provide internal support and act as liaison for the resolution of operational problems as they pertain to the contracting process and/or referral source contracts.

Coordinates the final processing, approval and execution of all contracts in compliance with the procedures established by the Executive Office, and manages the upload of executed agreements into the electronic contract database.

Plans, assigns and reviews the work of subordinate professional employees engaged in checklist and contract/agreement template administration and formation, planning and scheduling, monitoring audits to all contracts, ensuring organizational adherence to established policies and procedures, preparing monitoring reports, and resolving issues and concerns.

Works with JHS Corporate departments and administrators to prepare and assist with the development and management of checklists, contract/agreement templates and amendments

Works hand in hand with Leadership of all levels, the County Attorney's Office, Risk Management, Compliance and the Privacy Office to ensure that contract review, approval and execution is handled in accordance with JHS policies.

Provides support to JHS Professional Staff as it relates to preparing and reviewing contracts and agreement templates.

Reports regularly on the status of assigned contract to leadership.

Actively negotiates contracts to ensure best terms and pricing are achieved for the JHS.

Works on special projects as the need arises (i.e. contract management trainings, terms and conditions trainings, etc.)

Performs all other related job duties as assigned.

Experience

Generally requires 5 to 7 years of related experience.

Education

Bachelor's degree in related field is required

Skill

Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.

Credentials

Valid license or certification is required as needed, based on the job or specialty.

Jackson Health System is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.