Lease Administration Manager

SHIFT:
Day (United States of America)

Seeking Breakthrough Makers

Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview
Manage the lease administration for CHOP's real estate portfolio, encompassing both leased and owned properties. This includes supervising portfolio data and management of outsourced lease administration vendors. Additionally, support the Real Estate Department in all transaction and property management activities.

What you will do

- Responsibilities
- Manage Real Estate Agreements: Oversee master leases, amendments, and related contracts, including budgeting, payments, and reporting.
- Administrative Support: Update the property database, manage the lease on-boarding process, prepare letters and notifications, and handle other record-keeping tasks related to lease maintenance and administration.
- Document Management: Draft and manage Lease Commencement Memos, Tenant Estoppels, and other documents, coordinating with the Legal team for execution.
- Budget Review: Analyze year-to-date real estate budgets and report variances in collaboration with team members.
- Documentation Accuracy: Ensure precise documentation of lease-related information, including payables, receivables, and deposits. Reconciliation Review: Examine annual landlord reconciliation statements and pass-through calculations for accuracy and compliance with lease terms.
- Document Preparation: Review and prepare documents for execution and distribute them to the relevant parties as needed.
- Vendor Transactions: Process purchase orders, check requests, and manage vendor setup activities for the department.
- Process Improvement: Develop and implement process improvement initiatives and provide formal training to team members and colleagues.
- Acquisition Support: Assist with due diligence and closing activities for property acquisitions
- Manage and supervise third-party vendors to perform the following functions:
- Payment Processing: Prepare and process monthly payments for rent, CAM, and other charges across all properties, ensuring compliance with lease obligations. Communicate with landlords regarding lease payments and related issues.
- Reconciliation Review: Examine annual landlord reconciliation statements and pass-through calculations for accuracy and compliance with lease terms.
- Budget Preparation: Develop the annual budget for leased properties within the CHOP network.
- Incentive Management: Track landlord tenant improvement allowances and other incentives, managing reimbursements according to lease terms.
- Critical Date Management: Monitor critical lease dates and ensure timely follow-up to keep relevant parties informed of upcoming option dates and necessary actions.
- Lease Audits: Conduct internal lease audits and coordinate with external partners as needed

Education Qualifications

- Bachelor's Degree - Required

Experience Qualifications

- At least five (5) years Real Estate Experience - Required
- At least five (5) years Lease Administration Experience - Required

Skills and Abilities

- Well organized, high attention to detail, responsive to demands with high sense of urgency (Required proficiency)
- Intermediate proficiency with Microsoft Office software including Word, Excel, and PowerPoiint (Required proficiency)
- Proficiency and understanding of standard lease administration tools and database platforms (Required proficiency)
- Excellent verbal and written communications skills (Required proficiency)
- Experience interacting with internal stakeholders and external Landlords and/or Tenants (Required proficiency)
- Proven ability to effectively collaborate across departments and various levels of management (Required proficiency)
- Independent worker with ability to manage shifting priorities and deadlines (Required proficiency)
- Familiarity of basic real estate terminology and concepts (Required proficiency)

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.

EEO / VEVRAA Federal Contractor | Tobacco Statement

SALARY RANGE:

$76,100.00 - $97,000.00 Annually

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

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This job is eligible for an incentive program.

At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.