Project Coordinator, Digital Solutions

Spartan Controls is an employee-owned company and leading provider of industrial automation, valves, measurement, control solutions and data management, for process industries in Western Canada and beyond. We are dedicated to providing exceptional sales, support and service experiences for our diverse customer base in industries such as mining, power, oil & gas, municipal, pulp & paper, and chemical.

Spartan is committed to creating a sustainable modern world with innovative automation. Our focus is Customer Outcomes. By leveraging applied automation we assist customers improving their Safety, Reliability, Operations and Productivity.

Our employee ownership model creates a unique culture of community, creativity, entrepreneurship, and a place to build your career. Spartan Controls provides an environment that not only encourages you to do your best, but also empowers you to do what it takes to create a solution, address a need, or respond to an issue.

Summary

We are currently recruiting for a Project Coordinator in the Digital Solutions group based in Calgary. This position plays a critical role in supporting our operations team. The successful Candidate will work closely with project managers, technical team, sales team, finance and customers.

In this challenging role, you will be responsible for supporting Digital Solutions projects throughout their lifecycle by providing project administration, financial coordination, and customer support for multiple streams of business. The ideal person for this role will have excellent written and oral communication skills, a positive, outgoing personality and strong relationship-building skills.

This role reports to the Manager, Operations - Digital Solutions, and offers an excellent opportunity for a highly organized, customer-focused individual who thrives in a fast-paced environment.

Role and Responsibilities

- Effectively interface with customers, vendors and internal project stakeholders — Project Managers, Sales, Technical Resources, Finance

- Coordinate project setup, maintenance, and close out activities.

- Help reconcile customer purchase orders against project proposal documents

- Support invoicing, budget tracking, timesheet review, and financial reporting

- Manage vendor relations, including communications, delivery scheduling & expediting

- Monitor project compliance, identify risks and support issue resolutions

- Contribute to process improvements and operational initiatives

- Work within multiple complex business systems & platforms

- Continually assess and prioritize workload based on customer requirements

Qualifications and Skills

- Post-secondary education with a minimum of 3 years related office experience

- SAP experience considered an asset

- Accounting, Project Management or Business knowledge preferred

- Familiarity with sales and purchasing documentation

- Comprehensive knowledge of Microsoft 365 (Word, Excel, Outlook) and SharePoint

- Extensive and exceptional customer service habits and practices

- Strong organizational, prioritization, and multitasking skills

- Excellent written, verbal, and interpersonal communication skills.

- Entrepreneurial work ethic with a continuous improvement mindset

- Ability to work independently, as well as within in a fast-paced team environment

- Strong attention to detail, with a focus on accuracy and quality

As part of our recruitment process, successful candidates will be required to pass a pre-employment security background check.

Spartan recognizes that there are many ways in which candidates develop knowledge, abilities, and competencies throughout their careers. We encourage applications from candidates with a variety of backgrounds and we do consider qualifications and competencies that are equivalent to those specifically mentioned above.

Close Date: November 22, 2026 (11:59 pm MT)

Requisition ID: 1939