About this role

Overview

At RPM, we’re in the business of extraordinary. We believe people-first is the way to success which is why we provide top industry pay, comprehensive benefits, and a path of upward mobility via career training and education. Join us and start your extraordinary journey today.

Purpose Statement: Legal, Risk, and Insurance supports the advancement of RPM’s business objectives by strategically balancing risk and opportunity, engaging with our stakeholders to find solutions, and safeguarding people, property, and profits.

Position Summary

Under attorney supervision, the Paralegal is responsible for supporting all functions of the in-house legal department, including contracts and contracts lifecycle management, corporate governance, and litigation.

The ideal candidate will have excellent organizational skills and attention to detail, strong communication abilities, and a demonstrated ability to quickly learn new legal concepts, tools, and processes. This role requires someone who takes initiative, can manage projects independently, and collaborates effectively across teams.

Responsibilities

- Draft, review, and revise property management agreements and amendments, master service agreements, vendor contracts, and other substantive contracts for attorney review, including identifying and summarizing material issues.

- Independently prepare, review, and process routine non-disclosure agreements, lender subordinations, termination documents, contractual notices, assignments, and other standardized documents in accordance with approved templates and guidelines, escalating nonstandard provisions and issues requiring attorney judgment.

- Manage the contract lifecycle process, including tracking and coordinating assigned matters from intake through execution and closeout, maintaining accurate status and deadline information, and following up with internal stakeholders as needed.

- Prepare document comparisons, redlines, execution versions, and signature packets; independently handle execution formalities.

- Maintain approved templates, checklists, playbooks, and process documentation; identify and track proposed updates and improvements; and organize legal files and matter records.

- Coordinate post-execution contract handoffs, including distributing fully executed agreements to applicable internal stakeholders; maintaining executed agreements and related contract information in RPM systems, as applicable; and entering or verifying important contract dates in the applicable records.

- Work cross-functionally with key internal stakeholders and business units to advance transactions and resolve legal matters.

- Support corporate governance, including the preparation and management of organizational documents, resolutions, and general entity upkeep, such as state qualifications and annual reports.

- Provide litigation support, including managing discovery and e-discovery; coordinating with outside counsel; assisting with subpoenas, document holds, internal investigations, depositions, and trial preparation; and tracking litigation deadlines and case statuses.

- Help manage legal budgets, including reviewing and tracking outside counsel invoices.

- Work with Risk and Operations on claims, including notifying property owners and requesting owner defense and indemnity.

- Provide both substantive and administrative support to the attorneys in the legal department, including gathering legal information, conducting research, and preparing summaries and reports.

- Contribute to special projects and legal initiatives as needed.

Education and Experience

- 2+ years of relevant experience in paralegal work, legal support, contract administration, or comparable document-intensive project coordination, including experience with legal or contractual matters. In-house or law firm experience preferred.

- Experience with contracts or litigation (civil or commercial litigation preferred). Candidates with experience in one area and an interest in developing the other are encouraged to apply.

- Strong writing, editing, and research skills, including the ability to identify and concisely summarize issues requiring attorney review.

- Proficient in Microsoft Word (including Track Changes and Compare), Excel, PowerPoint, SharePoint, Adobe Acrobat, and DocuSign.

- Paralegal certificate, certification, or state registration, or equivalent practical experience.

- Experience with contract lifecycle management, CRM, or comparable workflow or database systems; ability to learn and effectively use new legal technology, including approved AI-assisted tools.

- Property management or multifamily industry experience is a plus.

Qualifications

Physical Requirements:

- May be required to sit or stand for extended periods of time

- Must be able to read documents, computer screens and data

- Must be able to hear and understand verbal communications in person and over the phone or computer

- May occasionally be required to lift or carry items such as files or office supplies weighing up to 15 pounds

- Must be able to operate a computer, keyboard, mouse and other office equipment

Work Environment:

- This is a hybrid role, requiring the associate to work in one of either our Austin or Dallas corporate offices. Remote potential opportunity.

- The office is an open setting which may include bright lights, constant noises and distractions