Federal Loan Portfolio Project Manager

Job Posting End Date
11-28-2026
Please note the job posting will close on the day before the posting end date.

Job Summary

Join AEP's Grants & Loans Program team as a Federal Loan Portfolio Project Manager, supporting large-scale energy infrastructure projects financed through the U.S. Department of Energy (DOE). This role serves as a key interface between project teams, technical subject matter experts, consultants, business functions, and DOE throughout the federal loan lifecycle.

The Federal Loan Portfolio Project Manager manages assigned projects from portfolio development and DOE readiness through eligibility and environmental review, project approval, construction monitoring, compliance, reporting, loan advance support, and closeout. This role helps ensure projects remain eligible for financing, obtain required DOE approvals in alignment with construction schedules, satisfy applicable loan requirements, and maintain complete, audit-ready documentation.

The position will primarily support AEP's generation portfolio, although direct generation experience is not required. Relevant experience in generation, transmission, renewable energy, storage, EPC, environmental review, utility infrastructure, or other regulated energy-sector environments is transferable.

Job Description

What You’ll Do:

Portfolio Management & DOE Readiness

- Manage multiple large-scale energy infrastructure projects across the DOE loan lifecycle.
- Engage with project teams during development and detailed scoping to identify DOE requirements, risks, and schedule impacts before formal submission begins.
- Coordinate across Project Management, Generation, Transmission, Engineering, Environmental, Planning, Regulatory, Finance, Legal, Procurement, Construction, and other stakeholders.
- Maintain project schedules, milestones, risks, decisions, deliverables, and portfolio status information as it relates to the loan process.

DOE Eligibility & Project Approval

- Coordinate validation of project eligibility for the loan program with technical and business SMEs and identify information gaps, dependencies, or risks.
- Manage projects through DOE's project-specific approval, or "Conveyor Belt," process.
- Coordinate DOE Intake Forms, project narratives, schedules, costs, regulatory information, certifications, and supporting documentation.
- Review submission materials for completeness, accuracy, consistency, and DOE readiness.
- Facilitate DOE review and Requests for Information, coordinate responses, track approvals, and escalate risks that could affect construction schedules.
- Verify required DOE approval is obtained before applicable construction activities begin.

DOE Environmental Review

- Coordinate DOE environmental reviews for assigned generation, transmission, and other energy infrastructure projects.
- Maintain working knowledge of federal environmental review, including cultural resources, endangered species, wetlands and waters, floodplains, permitting, and related requirements.
- Coordinate with environmental professionals and consultants responsible for technical studies and environmental documentation.
- Review environmental submissions for completeness, consistency, and alignment with project scope and DOE requirements.
- Identify environmental data gaps, schedule risks, unresolved consultations or permits, and other issues that could affect DOE approval.
- Coordinate resolution of environmental RFIs and assess project readiness for DOE submission.

This role coordinates and reviews the environmental process but is not expected to replace environmental specialists responsible for preparing technical studies or making specialized environmental determinations.

Project Monitoring, Risk & Scope Changes

- Monitor DOE-approved projects through construction for changes to scope, footprint, design, schedule, permitting, environmental impacts, or other conditions that could affect prior DOE approvals.
- Coordinate review of potential changes with appropriate SMEs and manage DOE notifications or updated submissions when required.
- Monitor key project and construction milestones and proactively identify eligibility, environmental, compliance, financing, and schedule risks.
- Communicate emerging issues, mitigation actions, and decisions to project teams and leadership.

Federal Compliance, Reporting & Audit Readiness

- Coordinate project-level implementation and monitoring of applicable DOE and federal requirements, including Davis-Bacon Act, Cargo Preference Act, contract flow-downs, environmental conditions, signage, training, and other loan obligations.
- Work with designated compliance specialists while maintaining project-level visibility into compliance status, documentation, and potential issues.
- Support quarterly, annual, and event-driven DOE reporting and certifications.
- Coordinate collection and validation of project, construction, budget, environmental, financial, performance, and compliance information.
- Monitor for events that may require expedited DOE notification and escalate potential reporting triggers.
- Maintain complete and traceable records supporting DOE reviews, reporting, audits, and lender requests.

Loan Administration & Closeout

- Support loan advance and drawdown activities by confirming DOE project approval and coordinating required cost, schedule, invoice, and supporting documentation.
- Work with Finance, program leadership, compliance resources, and project teams to resolve documentation gaps and support DOE or lender review.
- Maintain project files and support records retention, project closeout, and audit readiness.
- Prepare portfolio dashboards, status updates, and risk summaries for leadership.
- Support continuous improvement of portfolio processes, templates, checklists, tracking tools, and controls.

What We're Looking For:

Education requirements are listed below:

- Bachelor's degree in Technology, Management, Business or Engineering or Associate’s degree in same disciplines.

Work Experience requirement listed below:

- With a Bachelor’s degree, nine (9) years of grant writing, project management, or business development experience; OR, With an Associate’s degree and eleven (11) years of related experience mentioned above .
- PMP is desired.

Required Qualifications

- Experience managing or coordinating complex projects, programs, or portfolios involving multiple technical and business functions.
- Relevant experience in the energy, electric utility, infrastructure, engineering/construction, environmental, federal programs, or another regulated industry.
- Ability to understand and critically review technical, environmental, regulatory, financial, schedule, and compliance information.
- Strong project management, schedule management, risk identification, problem-solving, and stakeholder coordination skills.
- Ability to identify gaps and inconsistencies and coordinate resolution with appropriate SMEs.
- Demonstrated ability to manage multiple complex projects and deadlines concurrently.
- Strong written, verbal, analytical, and organizational skills.
- Ability to influence multidisciplinary teams without direct authority.

Preferred Qualifications

- Experience with power generation projects, facilities, or portfolios.
- Experience with large-scale utility, generation, transmission, renewable energy, storage, or EPC projects.
- Experience supporting NEPA or other federal environmental reviews, including familiarity with Section 106, ESA Section 7, wetlands, floodplains, or related requirements.
- Experience with DOE, federal loans or grants, or other federally funded infrastructure programs.
- Experience with federal project eligibility, due diligence, reporting, audit, or compliance requirements.
- Familiarity with Davis-Bacon Act, Cargo Preference Act, or federal contract flow-down requirements.

A Successful Candidate Will…

- Be comfortable managing multiple complex, high-value energy projects simultaneously while maintaining strong attention to detail.
- Understand how to translate DOE loan, eligibility, environmental review, and compliance requirements into practical project actions and milestones.
- Be able to review technical and environmental information critically, recognize gaps or inconsistencies, and know when to engage the appropriate SME.
- Take ownership of schedules, deliverables, risks, and follow-up to keep projects moving toward DOE submission and approval.
- Anticipate issues early, particularly those that could affect DOE eligibility, environmental review, construction schedules, compliance, or financing.
- Effectively coordinate across project management, Generation, Engineering, Environmental, Finance, Legal, Procurement, and other functions without needing direct authority.
- Communicate complex requirements clearly to both technical teams and leadership and confidently facilitate discussions with DOE and external consultants.
- Be highly organized and process-oriented, with the ability to maintain accurate, audit-ready documentation and portfolio data.
- Bring sound judgment and curiosity, with the ability to quickly learn unfamiliar technical or regulatory topics and ask the right questions.
- Balance the big picture with execution, understanding both why a project matters to the DOE portfolio and what needs to happen next to keep it moving.

Where You'll Work:

- This is an On-Site role based out of Columbus, OH.

What You’ll Get:

In addition to a competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.

Where Putting the Customer First Powers Everything We Do!

At AEP, we’re more than just an energy company — we’re a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you!

Compensation Data

Compensation Grade:

Compensation Range:

$116,255.00 - $151,132.50

The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

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