HR Administrator, Office Management

Munich Airport NJ LLC is an US-based subsidiary of the German Airport Operator Munich Airport. Munich Airport NJ LLC is responsible for the maintenance and concession management at the existing Terminal A at Newark Liberty International Airport (EWR), and will be responsible for the operations, maintenance and concession management of the recently opened New Terminal A at EWR!  We are looking for an HR Administrator, Office Management.

Position Overview
We are seeking an experienced Office Administrator with office logistical experience to join our HR team. The candidate for this role will be responsible for overseeing day-to-day administrative operations to ensure efficiency of the business. Responsibilities include providing and coordinating administrative support, managing office resources, providing generalist HR support to the HR department, and collaborating with internal & external stakeholders. Actively maintaining effective communication between departments and leadership. The role requires strong organizational, leadership, and problem-solving skills to support strategic and operational objectives.  The position will be eligible for the hybrid work policy as available, with priority given to on-site events, needs, and responsibilities.  Most weeks expected Monday / Tuesday / Thursday onsite necessity.

The position will report to the HR Director and sit within the office space of Newark Liberty International Airport Terminal A.

Qualifications
Experience
- 3–5 years of progressively responsible administrative or office management experience.
Skills
- Leadership, management, communication, and interpersonal skills.
- Strong organizational and time management abilities.
- Proficiency in MS Office Suite and office management software.
- Understanding financial and budgetary principles.
- Ability to manage multiple priorities under deadlines.
- Knowledge of HR and compliance procedures
Education
- Bachelor’s degree in business administration, Management, or related field (or equivalent experience).

Core Responsibilities
- Manage office budgets, invoices, and purchasing supplies and equipment
- Serve as primary point of contact for internal and external communications
- Implement and maintain office policies, procedures, and compliance standards
- Oversee workspace efficiency, organization, and contractor management.

In more detail:
- Oversee day-to-day administrative office operations
- Develop, implement, and maintain office procedures, policies, and standards.
- Act as recruiting back-up as needed
- Manage calendars, schedules, appointments, and meeting logistics for all office spaces, with primary station being the corporate/main office
-  Handle incoming calls, emails, and mail distribution.
- Maintain inventory of office supplies (kitchen, stationery, and furniture)
- Ensure compliance with company policies and administrative regulations.
- Monitor and control office budgets and expenses.
- Review and reconcile invoices, purchase orders, and expense reimbursements
- Coordinate with finance and accounting to ensure timely vendor payments.
- Assist in preparing financial reports or forecasts related to office operations.
- Handle confidential employee information with discretion
- Mediate minor workplace conflicts and foster team morale
- Facilitate training sessions and staff development activities onsite
- Align with IT to ensure proper functioning of office equipment (printers, monitors, & A/V equipment)
- Oversee maintenance and cleanliness of office spaces
- Coordinate with FM and building management for work requests (repairs, cleaning, installations)
- Collaborate with HSE team to organize waste reduction, recycling, and sustainability initiatives in office
- Co-chair the Employee Events Committee
- Organize internal meetings, training, workshops, and support with onsite employee events
- Work with PMO for onsite office projects
- Provide onsite administrative support to management and leadership teams when necessary
- Identify opportunities to streamline and improve office operations
- Ensure compliance with TSA, Port Authority, & company document retention and data privacy requirements
- Manage office support contractors & contracts to ensure deliverables are met
- Act as the main company authorized signatory for badging and employee parking
- Comply with the Company and Airport authorities’ health, safety, and security regulations

Knowledge & Competencies
- Soft Skills: Attention to detail, communication, time management, ability to prioritize.
- Problem-Solving: Analytical and investigative skills; comfort with ambiguity
- Collaboration: Cross-functional teamwork and stakeholder communication with diplomacy

Application Notes

Please submit:
- Resume
- Cover letter (optional but encouraged)
MANJ typically follows a three-step interview process:
- Phone screen with HR
- Virtual interview with hiring manager
- Onsite interview with finalists
Due to the reporting line being in HR, steps 1 and 2 may be combined.

The base salary for this role is between $65,000 and $75,000 per year.  The exact salary offered will depend on the candidate's experience and skills.  There is also a discretionary bonus as part of the overall compensation program.

Base salary is only part of our total rewards package.  Employees are eligible for them and eligible dependents to enroll in medical, dental, vision and Employee Assistance Plan (EAP) benefits as of  DAY 1 .  Employees are also eligible for our 401(k) plan, which includes a company match, after six months of service.  The employer also provides life and disability insurances and leaves provided in line with NJ and federal law. Our robust time-off policy includes paid time off and 12 paid holidays. Total compensation, including base salary to be offered, will depend on elements unique to each candidate, including candidate experience, skills, education and other factors permitted by law.
Munich Airport US Holding and its subdivision Munich Airport NJ LLC are equal opportunity employers.

Munich Airport NJ LLC Terms and Conditions:
1. MANJ will only contact you via SMS to follow up on job applications and schedule interviews.
2. You can cancel the SMS service at any time. Just text "STOP" to the short code. After you send the SMS message "STOP" to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time and we will start sending SMS messages to you again.
3. If you are experiencing issues with the messaging program you can reply with the keyword HELP for more assistance, or you can get help directly at {support email address or toll-free number}.
4. Carriers are not liable for delayed or undelivered messages
5. As always, message and data rates may apply for any messages sent to you from us and to us from you. You will receive {message frequency}. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.
6. If you have any questions regarding privacy, please read our privacy policy below.

Privacy Policy:
We collect your mobile number and related opt-in data for the delivery of SMS messages. Your mobile opt-in data and consent will not be shared with third parties or affiliates for marketing or promotional purposes.