Executive Assistant to the Chief Financial & Operating Officer (COFO)

Executive Assistant to the Chief Financial & Operating Officer (COFO)

The Executive Assistant reports to the Chief Financial & Operating Officer (COFO) and provides dedicated, high-level executive support, with the COFO’s calendar, travel, preparation and day-to-day priorities taking precedence. The role also provides support to the VP, Investor Relations and VP, Global Strategic Communications, as capacity allows and in alignment with the COFO’s priorities. Based at Genuine Parts Company’s (GPC) Atlanta headquarters, this role is on-site five days per week.

This highly trusted professional brings polished executive presence, warmth and sound judgment to a fast-moving leadership environment. The role requires a poised, personable and service-oriented partner who builds relationships quickly, represents the executives professionally with internal and external stakeholders, and handles sensitive information with discretion and emotional intelligence.

Expert PowerPoint skills and the ability to organize information into a clear, logical presentation are important to this role. Beyond formatting existing slides, this person helps build first drafts from executive direction, rough notes and source materials—developing a proposed outline, drafting concise slide headlines and supporting content, and presenting information through effective layouts and visuals. The Executive Assistant works with executives and content owners to refine the materials and confirm accuracy; business strategy, key messages and final content approval remain with those leaders.

Core responsibilities include complex calendar management, backup support for private aviation scheduling, executive travel and meeting preparation, primarily for the COFO. Support includes investor relations roadshow scheduling and related travel, as well as presentation preparation and meeting coordination for Global Strategic Communications. The Executive Assistant partners with GPC’s broader Executive Assistant team and serves as backup to the CEO’s Executive Assistant, coordinating coverage with the COFO to maintain continuity of support.

Key Responsibilities

Executive Calendar & Priority Management

Keep the COFO informed, prepared and focused on the highest-priority commitments; provide scheduling and preparation support for IR and Communications without displacing the COFO’s needs.

- Manage the COFO’s complex, high-volume calendar across stakeholders and time zones, protecting preparation time and prioritizing requests based on the COFO’s direction.
- Anticipate the COFO’s needs, resolve scheduling conflicts and coordinate agendas, pre-reads and follow-up actions; escalate competing requests for direction when needed.
- Coordinate support requests from the VP, Investor Relations and VP, Global Strategic Communications within available capacity, confirming priorities with the COFO when demands conflict.

Private Aviation, Executive Travel & Investor Relations Roadshows

Coordinate executive travel and provide backup support for private jet scheduling, which is owned by the CEO’s Executive Assistant, ensuring itineraries and logistics align with business priorities and changing executive needs.

- Serve as backup to the CEO’s Executive Assistant, who owns private jet scheduling coordination. When providing coverage, partner with aviation providers and relevant internal teams to coordinate aircraft availability, passenger details, departure and arrival times, ground transportation and itinerary changes. Maintain accurate schedules and communicate updates promptly and discreetly.
- Schedule investor relations roadshows and coordinate related domestic and international travel, aligning investor meeting times, locations, executive availability, flight arrangements, accommodations and ground transportation into a seamless itinerary.
- Coordinate leadership meetings, workshops, off-sites and external stakeholder meetings, ensuring participants, materials and logistics are aligned.

Executive Presentations & Administrative Support

Prepare polished presentations and administrative materials, primarily for the COFO, using executive direction and approved source content.

- Help build presentation first drafts from executive direction, rough notes and source materials, proposing a logical slide sequence and drafting clear headlines and supporting content for review.
- Translate complex business information into polished slides using effective layouts, charts, graphics and visual hierarchy; maintain consistent design and meticulous attention to detail.
- Incorporate executive and subject-matter expert feedback, validate facts and figures with content owners, and manage revisions through final delivery.
- Manage expenses, invoices, bill payment and Workday responsibilities.

Secondary Support: Investor Relations & Global Strategic Communications

Provide targeted administrative and presentation support to the VP, Investor Relations and VP, Global Strategic Communications, as capacity allows and consistent with the COFO’s priorities.

- Support investor relations roadshow scheduling and related travel logistics, as outlined above, coordinating requests with the COFO’s schedule.
- Help prepare and polish presentations and briefing materials for Global Strategic Communications using leader-provided direction and content, coordinating inputs and revisions for review.
- Coordinate calendars, meeting logistics and preparation materials for the two VPs as needed, tracking follow-up actions and deadlines.

Partnership & Confidentiality

Build trusted relationships and provide seamless support across the executive support team.

- Partner closely with GPC’s broader Executive Assistant team and serve as backup to the CEO’s Executive Assistant, coordinating calendar, travel and meeting-preparation coverage with the COFO to manage competing priorities.
- Exercise exceptional discretion and judgment when handling highly confidential information.
- Bring a warm, relationship-oriented, emotionally intelligent, collaborative and low-ego approach to working with others.

Qualifications

- 5+ years of experience supporting senior or C-suite executives in a complex, fast-paced organization.
- Expert-level Outlook skills, with 5+ years of Microsoft Outlook experience.
- Expert-level PowerPoint skills, with 5+ years of Microsoft PowerPoint experience and the ability to build polished first-draft presentations from executive direction and source materials—not only format existing slides.
- Experience coordinating complex domestic and international executive travel, including the ability to provide backup support to the CEO’s Executive Assistant for private jet scheduling, and the ability to manage investor relations roadshow logistics and related travel.
- Strong Microsoft 365 capabilities; Workday experience is a plus.
- Exceptional discretion and judgment in handling highly confidential information.
- A proactive, adaptable approach and the ability to manage competing priorities with composure.
- Polished executive presence with a warm, personable and professional manner; strong relationship-building skills, emotional intelligence and a collaborative, low-ego style that earns trust with senior leaders, colleagues and external stakeholders.
- Ability to work on-site five days per week at GPC’s Atlanta headquarters.
- Strong written communication and presentation-structuring skills, with the ability to organize rough notes and complex inputs into a clear, logical flow for executive review.
- Ability to prioritize dedicated COFO support while coordinating requests from IR and Communications, with sound judgment, proactive communication and meticulous attention to detail.

Compensation & Benefits

GPC offers a competitive compensation package including base salary, annual bonus and comprehensive benefits.

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