Part-Time Family Assistant / House Manager

Job Title: Part-Time Family Assistant / House Manager

Location: Portland, OR 97232

Employment Type: Part-time, 10–15 hours per week

Schedule: Monday through Friday, 9:00 AM to 4:30 PM, spread across several days in shorter segments. Some flexibility for occasional evening coverage as needed.

Compensation: $35-40 per hour

Start Date: ASAP

Requirements

- Minimum 2 years of professional household or family assistant experience
- Comfortable working in an active household with young children and a dog
- Reliable transportation required
- Maintain a smoke-free environment
- Fragrance-free when working in the home
- Must be authorized to work in the United States
- Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations
- CPR and First Aid certification preferred

About Our Family

We're a busy, working-from-home family with two little ones and a lovable, anxiety-prone dog. Our days are full and move fast. Both parents are frequently on calls throughout the day, and one parent travels regularly for work. The kids are in daycare Monday through Friday, which is when our household support takes center stage.

We love our home, our family, and each other, but the mental load has become a lot to carry. Between the never-ending to-do list, meals, laundry, and all the small things that quietly pile up, we find ourselves spending our evenings and weekends catching up instead of connecting. We're not looking for someone to just check boxes. We're looking for someone who can genuinely take ownership of the household behind the scenes, build systems that stick, and give us back our time and peace of mind.

We work from home in separate, private areas, so a professional, respectful presence is important. We're a warm household that values reliability, good communication, and someone who takes pride in a job well done.

Who You Are / What We're Looking For

The right person for this role doesn't wait to be told what needs to happen. They already see it. You're a natural systems thinker who gets satisfaction from bringing order to a busy household and keeping things humming along without constant check-ins. You're warm, comfortable and enjoy being around young children and dogs, and you understand what it means to work in a home where the parents are present but occupied.

You understand that while there's a wide variety of household responsibilities, not everything needs to happen every day. You're thoughtful and strategic with your time, able to prioritize what matters most, balance recurring tasks with longer-term projects, and create a manageable rhythm that keeps the household running smoothly. You know how to make the most of your hours without sacrificing quality or attention to detail.

You communicate proactively, bundle your questions rather than interrupting throughout the day, and follow through on what you say you'll do. You're punctual, organized, and experienced enough to hit the ground running while also being adaptable as the family's needs evolve week to week. If you thrive in an environment where no two days look exactly the same and take genuine pride in helping a family feel less overwhelmed, this role is a great fit.

Key Responsibilities

Household Organization & Maintenance

- Establish and maintain household organization systems throughout the home
- Perform daily resets and prepare the home ahead of monthly scheduled cleaners
- Tidy common areas, including dishes, surfaces, and high-traffic floor areas
- Manage seasonal clothing swaps for children
- Coordinate donation drop-offs
- Assist with event, holiday, and guest preparation as needed
- Unpack and organize belongings after family travel

Deep Cleaning & Special Projects

- Handle occasional deep cleaning tasks, including the refrigerator, oven, and baseboards
- Refresh and organize mudroom and basement areas
- Clean humidifiers and air purifiers as needed
- Tackle organizational projects involving toys and children's gear

Inventory & Errands

- Restock pantry, refrigerator, and household supplies
- Maintain running household supply lists
- Manage household orders and subscriptions (Amazon, Dyper, Grove, etc.)
- Handle mail and packages, including breaking down boxes

Meal Support

- Plan and coordinate approximately 3 family dinners per week using the family's established go-to recipes
- Shop for groceries in person or online
- Prep ingredients so the family can cook in the evenings with ease
- Prepare light, healthy snacks
- Clean and maintain kitchen areas, including doing the dishes and emptying the dishwasher

Laundry & Linens

- Wash, fold, and put away children's laundry; fold and organize adults' laundry (put-away not required)
- Rotate linens approximately twice per month
- Maintain a tidy and well-stocked laundry area

Family Support

- Assist with school pick-ups and drop-offs occasionally as needed
- Provide light backup childcare and supervision as needed
- Prepare backpacks, clothing, and snacks when time permits
- Handle kid-related errands as needed

Pet Care

- Feed and walk the family dog as needed, particularly during moments of solo parenting
- Manage and organize incoming pet supply orders and subscriptions

Vehicle Upkeep

- Reset and tidy family vehicles as needed

Vendor & Property Oversight

- Oversee cleaners, contractors, and other vendors during scheduled visits as needed
- Assist with researching and coordinating repairs and quotes as needed

How to Apply

Please submit a short intro letter telling us a bit about yourself and why this role is a great fit, an updated resume, and 3 professional references with current contact information. Please note that this role requires a background check.

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