About this role
## Position Title:
Executive Assistant - Oklahoma Children’s Hospital Executive Team
## Department:
Administration
Job Description:
General Description: Provide high-level administrative support to the OUH Health Executives, usually C-Suite executives, ensuring streamlined daily operations.
Essential Responsibilities:
- Takes ownership of complex calendars by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability.
- Prepares detailed meeting agendas, takes accurate minutes, and follows up on any action items.
- Handles sensitive/confidential information requiring high level of discretion and confidentiality.
- Acts as a gatekeeper, screening and prioritizing phone calls and emails.
- Prepares documents and outgoing communications as necessary.
- Performs advanced duties such as compiling data for reports, preparing expense reports, and preparing/editing executive presentations.
- Books travel arrangements, both domestic and international.
- Manages multiple projects simultaneously and follow through on issues in a timely manner.
- Performs advanced tactical and strategic administrative support tasks.
- Reviews, distributes, and responds to correspondence.
- Prepares analyses of information or data using excel.
- Understands when to escalate issues and barriers to ability to complete work assignments.
- Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary.
- Coordinates ordering and distribution of supplies and handles problems concerning material received
- Assists with other clerical functions when needed
- Performs other duties as assigned
Minimum Qualifications :
Education: Bachelor’s degree required.
Experience: 5+ years of Executive Assistant experience required.
License(s)/Certification(s)/Registration(s) Required: N/A
Knowledge, Skills and Abilities:
- Advanced knowledge of office procedures and equipment.
- Must have a advanced knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
- Good advanced written communication skills to include spelling, grammar and punctuation.
- Will need advanced interpersonal skills for interaction with employees, clients and customers.
- General computer skills with general spreadsheet knowledge.
- Ability to maintain and handle confidential information appropriately.
- Typing/keyboarding skills sufficient to meet the requirements of the position.
This is a Safety Sensitive position under 63 0.S. 427.8 and is subject to a zero-tolerance drug and alcohol standard in compliance with Oklahoma law.