Assistant Project Manager

Job Title: Assistant Project Manager Job Description
The Assistant Project Manager supports the Construction Manager across all phases of multifamily construction projects, with a strong focus on subcontractor outreach, bid solicitation, project coordination, and schedule management. This role helps ensure that proposals are complete and accurate, project documentation is current, and communication between subcontractors and the project team is clear and timely. It is an excellent opportunity for someone who wants to grow into a well-rounded Construction Manager and take increasing ownership of scheduling, procurement, and overall project coordination.
Responsibilities
- Assist the Construction Manager with subcontractor outreach and bid solicitation to ensure competitive and comprehensive proposal coverage.
- Maintain up-to-date subcontractor lists and track bid participation to confirm adequate trade coverage for each scope of work.
- Distribute drawings, specifications, and bid packages to subcontractors in a timely and organized manner.
- Follow up with subcontractors to ensure proposals are received according to the bid schedule and project milestones.
- Assist with proposal reviews and bid leveling to compare scopes, pricing, and qualifications across subcontractors.
- Identify obvious exclusions, qualifications, and scope discrepancies in subcontractor proposals and bring them to the attention of the project team.
- Prepare clear bid comparison sheets and subcontractor recommendation summaries to support award decisions.
- Support subcontractor buyout activities and assist with preparation of subcontract agreements and related contract documents.
- Help maintain the overall project schedule and look-ahead schedules, coordinating updates with the Construction Manager and project stakeholders.
- Track RFIs, submittals, change orders, and procurement items, ensuring logs are accurate and current.
- Coordinate communication between subcontractors and the Construction Manager to resolve questions and clarify scope and schedule expectations.
- Maintain detailed logs and proactively track outstanding subcontractor deliverables, following up to ensure timely completion.
- Assist with owner and developer meetings, including preparing materials, documenting action items, and managing follow-up tasks.
- Take increasing ownership of scheduling, procurement, and project coordination responsibilities as experience grows.
- Independently review construction plans and related documents to support effective coordination and problem-solving.
- Comfortably call subcontractors to ask detailed questions about proposals and clarify scope, pricing, and assumptions.
- Follow up aggressively on outstanding items from subcontractors, vendors, and project stakeholders to keep the project on track.
Essential Skills
- Approximately 25 years of construction experience in a project management, construction management, or project coordination capacity.
- Experience with a general contractor, construction manager, developer, or subcontractor is preferred.
- Ability to read and understand construction drawings, plans, and specifications.
- Hands-on experience with RFIs, submittals, change orders, and procurement tracking.
- Experience related to subcontractor bid solicitation and buyout is strongly preferred.
- Working understanding of construction scheduling, sequencing, and look-ahead planning.
- Strong skills in project management and construction management, including coordination of multiple trades and activities.
- Proficiency in Microsoft Excel and general construction technology tools.
- Strong written and verbal communication skills for interacting with subcontractors, project teams, and stakeholders.
- High level of organization and the ability to manage several priorities simultaneously in a fast-paced environment.
- Demonstrated ability to independently read plans, ask detailed questions about proposals, and follow up on outstanding items.
- Motivation to grow into a well-rounded Construction Manager rather than remain in a purely administrative project role.
Additional Skills & Qualifications
- Bachelor's degree in Construction Management, Engineering, Architecture, or a related discipline is preferred; relevant field experience is also valued.
- Experience with project estimation and bid comparison is beneficial.
- Familiarity with Procore, Bluebeam, Primavera P6, or Microsoft Project is a plus.
- Experience with design coordination and understanding of design documents is helpful.
- Background in project scheduling tools and techniques is advantageous.
- Comfort interacting with subcontractors and vendors, including making phone calls and conducting detailed proposal reviews.
- Interest in multifamily housing and integrated construction approaches that combine factory-produced components with site construction.
Work Environment
This role operates both on site and in the office, providing exposure to field construction activities and project management functions. Projects use an integrated approach that combines factory-produced structural and wall components with local trades performing site and field construction, offering insight into innovative and scalable housing delivery methods. You will work with modern construction technology platforms such as Excel and, potentially, tools like Procore, Bluebeam, Primavera P6, or Microsoft Project. The environment is fast-paced and collaborative, with regular interaction among the construction team, subcontractors, and project stakeholders. Dress expectations will vary between office and site settings, with appropriate professional and safety-conscious attire required on site.
Job Type & Location
This is a Contract position based out of New York, NY.
Pay and Benefits
The pay range for this position is $30.00 - $45.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of New York, NY.
Application Deadline
This position is anticipated to close on Nov 19, 2026.
Workplace Type
This is a fully onsite position in New York,NY. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
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San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
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including sourcing, screening, and evaluating candidates. AI helps assess applications
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