Executive Assistant - HR and Marketing

Overview

Join Susquehanna as an Executive Assistant supporting our Human Resources and External Marketing teams. In this role, you will provide administrative support that enables our teams and leaders to operate efficiently and effectively. You will be responsible for managing a wide range of administrative activities, coordinating complex logistics and helping to ensure the seamless execution of day-to-day operations.

Success in this role requires exceptional organizational skills, sound judgment, attention to detail and discretion. The ideal candidate is a resourceful problem solver who anticipates needs and builds strong relationships across the organization. As a trusted partner, you will help leaders navigate competing priorities while ensuring administrative excellence and operational efficiency.

Key Responsibilities

- Calendar Management: Manage complex and dynamic calendars, balancing competing priorities while protecting time for critical business needs. Continuously identify opportunities to optimize schedules, create efficiencies, and proactively adapt to changing priorities.
- Travel Coordination: Arrange and manage domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
- Expense Management: Prepare, submit, track, and reconcile monthly expense reports.
- Event Support: Coordinate team events and activities, including department outings, team dinners, and offsite meetings.

This position will work five days onsite in our Bala Cynwyd office.

What we're looking for

- 5+ years of experience providing administrative support (or related) in a fast-paced work environment.
- Demonstrated ability to manage complex calendars, coordinate meetings across multiple time zones, and support multiple stakeholders simultaneously.
- Experience coordinating domestic and international travel, including flights, rail, hotel, and ground transportation logistics.
- Strong project coordination and organizational skills, with the ability to manage multiple workstreams, deadlines, and competing priorities simultaneously.
- Self-motivated and resourceful, with the ability to anticipate team needs and proactively solve problems.
- Exceptional written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels, both inside and outside the organization.
- Ability to handle highly sensitive and confidential information with discretion and professionalism.
- Experience planning and coordinating meetings, offsites, team events, and employee engagement activities.
- Bachelor's degree preferred.
- Ability to work onsite five days per week in our Bala Cynwyd, PA office.
- Must be legally authorized to work in the United States. Visa sponsorship is not available for this position now or in the future.

About Susquehanna

Susquehanna is a global quantitative trading firm powered by scientific rigor, curiosity, and innovation. Our culture is intellectually driven and highly collaborative, bringing together researchers, engineers, and traders to design and deploy impactful strategies in our systematic trading environment. To meet the unique challenges of global markets, Susquehanna applies machine learning and advanced quantitative research to vast datasets in order to uncover actionable insights and build effective strategies. By uniting deep market expertise with cutting-edge technology, we excel in solving complex problems and pushing boundaries together.

If you're a recruiting agency and want to partner with us, please reach out to [email protected]. Any resume or referral submitted in the absence of a signed agreement will not be eligible for an agency fee.