Scheduling Coordinator - Plumbing

The Scheduling Coordinator supports the scheduling operations for a specific construction phase (Slab, Rough, or Trim). This role manages administrative and executional tasks related to scheduling, inspections, locates, and EPOs. The Scheduling Coordinator works closely with the Scheduler to maintain communication with field teams and customers, enter and monitor data in scheduling tools, and ensure job readiness. This role is cross trained to support other phases when needed.

SUPERVISORY RESPONSIBILITIES
None

ESSENTIAL JOB FUNCTIONS
Executes scheduling tasks for assigned phase under guidance of Lead
Enters and maintains scheduling data in BOLT, SharePoint, and Excel
Communicates with field teams and customers for job coordination
Schedules and tracks inspections, locates, and related services
Processes and verifies EPOs as needed
Supports document control, data entry, and reporting processes
Works in collaboration with Scheduler and provides backup as needed
Cross-trained to support other phases when staff are out or volume is high
Performs other duties as assigned by Scheduler or Supervisor
Performs other related duties as assigned.

EDUCATION, EXPERIENCE AND TRAINING
High school graduation or other equivalent (i.e., GED, college, technical or trade school transcript, foreign equivalency, etc.).
Strong administrative and computer skills
Proficient in Microsoft Excel, Teams, SharePoint
Familiarity with BOLT or scheduling systems preferred
Customer service or construction support experience preferred

STANDARDS OF PERFORMANCE
Provide professional, timely, and accurate support to customers, vendors, and team members while maintaining a high level of confidentiality and integrity.
Demonstrate initiative, ownership, and problem-solving skills, with the ability to work independently and adapt to change in a growing company.
Effectively manage multiple priorities, meet deadlines under pressure, and maintain strong attention to detail and follow-up.
Maintain clear, consistent communication and build strong working relationships based on trust, openness, and collaboration—both internally and externally.
Show a strong commitment to attendance and punctuality, adhering to company policies and providing appropriate notice for time off.
Embrace continuous learning by quickly adapting to new systems, methods, and evolving business needs.
Support cross-functional teams as needed and contribute to team development through coaching and collaboration.
Maintain organized and accurate documentation and data entry to ensure operational efficiency.
Open to learning and development toward a future Lead role
Reliable, flexible, and responsive to shifting priorities
Maintains accurate records and timely updates

Note: As in any Job Description, this description, including the list of essential functions, is not exhaustive and may be supplemented, as conditions require. The Company reserves the right to modify the quality or quantity standards for this position based on changes in specifications, manufacturing, or other conditions.
Stancil Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.