Office Administrator

Location : Glen Carbon, IL

Reports To: HR Manager

Hours: Monday -Friday, 8:00-4:30 (40 hours/week)

On-site position

Position Summary

The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors.

Key Responsibilities

Front Desk & General Support

- Answer and route incoming calls promptly and accurately.

- Greet clients, visitors and resource partners in a professional and welcoming manner.

- Manage incoming and outgoing UPS/FedEx packages, including logging and distribution.

- Order office supplies and maintain inventory levels and stock kitchen/break areas/restrooms.

- Maintain a clean and organized reception area.

HR Support and Office & Administrative Operations

- Support the HR Manager with administrative tasks, HR initiatives, and employee communications.

- Prepare the workstations for new employees, ensuring the space is clean and they have needed supplies.

- Assist with monitoring the HR inbox and escalate urgent matters appropriately.

- Assist with benefit administration, including enrollment communication, invoice processing, and employee inquiries.

- Maintain office areas and coordinate service providers as needed.

- Managing the Conference room calendar and setting up the conference rooms for meetings