Event Coordinator - Event Technology (CVENT) - Associate

iCapital is seeking an Associate Event Coordinator (Event Technologist) to join our global Events team based in Lisbon. This junior-level role is ideal for someone with hands-on Cvent or event technology experience who enjoys owning the digital backbone of events from registrations and event websites to invitations and attendee communications.

You’ll work closely with U.S.-based event leads and support a global calendar of high-profile client events, conferences, and internal programs.

What You’ll Do

- Manage event technology execution across global events using Cvent

- Build and manage event registration sites, agendas, forms, and workflows

- Create and deploy event invitations, confirmations, reminders, and post‑event communications

- Manage attendee data, reporting, and list accuracy across multiple events

- Support onsite registration setup, badge printing, and troubleshooting

- Maintain event calendars, timelines, and technology documentation

- Partner with internal teams (Marketing, Events, Compliance, Legal) to ensure accurate content and approvals

- Support integrations with other tools (where applicable) and apply best practices for data hygiene and reporting

What We’re Looking For

- 3-5 years of experience in event technology and attendee management

- Hands-on experience with registration website platforms such as Cvent

- Proficient programming skills of HTML and CSS is beneficial

- Onsite event registration experience

- Experience with virtual meetings and event platforms

- Strong proficiency with Microsoft Office – specifically with Excel (i.e., comfortable with VLOOKUP function) and PowerPoint

- Strong attention to detail and comfort managing large datasets and registrations

- Excellent written and oral communication skills at all levels

- Strong client management skills with the ability to influence and lead by example, fostering a positive environment

- Motivated, self-starter, ability to take direction and work independently, ability to think innovatively

- Comfortable supporting multiple events simultaneously across time zones

- Organized, proactive, and eager to grow within global event operations

Nice to Have

- Experience supporting large-scale conferences or sponsorship activations

- Experience working with global or U.S.-based stakeholders

Additional Details

- Based in Lisbon, Portugal

- Role supports U.S. and global events; flexibility with hours may be required

- Occasional onsite or weekend support during peak event periods

Why iCapital

At iCapital, you’ll gain hands-on experience supporting world-class events at a global fintech platform – building deep expertise in event technology while working alongside a collaborative, high-performing team.

We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office 3 days a week with the flexibility to work remotely 2 days.

Benefits

iCapital offers a comprehensive benefits package that includes a total compensation program consisting of competitive salary, annual performance bonus, and equity for all full-time employees; healthcare with 100% employer-paid health and dental insurance.

For additional information on iCapital Network, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc