Quality Associate (Third-Party Manufacturing)

The Company:
Medici Brands is the parent company of David , Epogee , HallPass and several emerging brands launching in the near future. Medici Brands is led by CEO Peter Rahal, Co-founder and former CEO of RXBAR, and is focused on building brands that break the tradeoffs between taste and nutrition that have classically existed.

Role Overview:

The Third-Party Manufacturing (3PM) Quality Associate supports the day-to-day quality management of David’s contract manufacturers (co-mans). This role helps ensure that co-manufacturers consistently meet David’s quality, food safety, product, and documentation requirements.

The 3PM Quality Associate will work closely with Quality, Manufacturing, R&D, and external manufacturing partners to support finished goods quality, specification compliance, lot release, traceability, documentation, and continuous improvement across David’s external manufacturing network.

Core Responsibilities:

Co-Manufacturer Management

- Support the qualification and onboarding of new contract manufacturers against David’s quality and food safety requirements.
- Coordinate collection and review of required co-man documentation, certifications, and quality records.
- Support maintenance of the co-man onboarding materials, and quality agreements.
- Participate in co-man audits, site visits, production trials, and routine quality meetings.
- Maintain the co-man audit schedule and track completion of required follow-up actions.
- Track CAPAs and non-conformances, follow up with co-mans on open actions, and escalate overdue or significant issues.
- Maintain co-manufacturer dashboards, scorecards, and performance metrics in partnership with Quality and Manufacturing.

Lot Release & COA Management

- Coordinate finished goods lot release activities for products manufactured by co-mans.
- Review finished goods Certificates of Analysis (COAs) against approved specifications and flag discrepancies for review.
- Track testing results and required documentation to ensure all release requirements are completed.

Systems & Documentation

- Support QMS implementation and ongoing use with co-manufacturing partners.
- Maintain SOPs, specifications, quality agreements, and other controlled quality documentation.
- Participate in weekly quality and co-man meetings and document actions and follow-ups.
- Maintain co-manufacturer scorecards and dashboards used to track quality and operational performance.
- Ensure quality documentation is accurate, current, organized, and audit-ready.
- Help translate product development requirements into manufacturing specifications, quality requirements, and production documentation.

Requirements

Required:

- Background in Food Science, Regulatory Affairs, Quality, Food Safety, or related field

- Experience in food, beverage, or CPG quality, regulatory, supplier quality, or food safety
- Working knowledge of food safety and regulatory frameworks (FDA, FSMA, GFSI, HACCP, Prop 65)
- Strong organizational skills with a high bar for documentation and follow-through
- Ability to work cross-functionally in a fast-paced, scaling environment

Preferred:

- Experience with supplier audits, CAPAs, and recall execution
- Familiarity with TraceGains or similar supplier management systems
- PCQI, HACCP, or GFSI experience
Experience working directly with co-manufacturers, ingredient suppliers, and 3PLs
- Willingness to travel domestically and internationally as needed

Benefits

- This is a full-time, in-office role based in New York City. We work onsite five days a week- when the culture fits, it is fun to be in the office together
- Salary: $95,000-$110,000 per year, inclusive of bonus
- Company equity options
- 100% covered Health, Vision, Dental Insurance
- 401(k) with 4% match
- Additional perks, such as covered gym expenses
- Substantial and required PTO