About this role
Job Summary
Manage the office operations to support the company's day-to-day production functions. Manage Inside Sales, Scheduling, Shipping & Receiving, Purchasing, AP/AR, as well as some HR functions.
Essential Job Functions
Inside Sales, Shipping and Scheduling
- Manage inside sales team, including hiring and training of Inside Sales Reps.
- Become sites ERP subject matter expert.
- Manage production scheduling and ensure schedule aligns with customer, production, and shipment needs
- Manage shipping coordinators as well as receiving and shipping process and recordkeeping
Operations & Reporting
- Review operational reports and schedules to keep management informed, identifying trends and flagging issues
- Analyze internal processes and recommends/implements procedural or policy improvements (e.g., supply management, records disposal)
- Plan, administer, and controls budgets for contracts, equipment, and supplies
Office & Records Management
- Plan and manage office systems, layout, equipment procurement, and supply inventory to maintain efficiency.
- Design and oversee filing and information management systems, including record retention, protection, retrieval, transfer, and disposal procedures.
- Oversee maintenance and repair of office machinery, equipment, and related electrical/mechanical systems.
HR Liaison Duties
- Manage office staff personnel activities, including, recruiting, HR onboarding, Kronos payroll, and vacation/benefits administration
- Coordinate activities of clerical staff, assigning and monitoring workload
- Serve as the location's resource for HR-related matters — new hires, onboarding, benefits, and safety — partnering with Corporate HR and participating in site safety committees
Minimum Requirements
- 2+ years of office management experience
- Experience in a fast-paced environment
- Bachelor's degree or equivalent preferred