About this role
Client Intake & Account Coordinator | US Healthcare Staffing
Were looking for a confident, highly organized, detail-oriented Client Intake & Account Coordinator to join our remote healthcare staffing team.
Youll speak directly with U.S. doctors, medical practices, and business decision-makers , qualify staffing needs, manage leads, and keep clients and internal teams moving forward.
What Youll Do
- Conduct initial calls with U.S. doctors and medical practices to understand their staffing needs and explain our services.
- Respond to new leads by phone/text within 5 minutes .
- Qualify, score, and prioritize leads; quickly disqualify poor-fit opportunities.
- Follow up consistently with unconfirmed leads and active staffing orders.
- Gather information needed to create job descriptions and hand confirmed orders to the staffing team.
- Run daily outreach to convert existing leads and keep SendBlue fully used
- Maintain accurate lead/client records, notes, and pipeline stages in Airtable and GoHighLevel .
- Keep clients, staffers, and internal teams aligned on next steps.
- Identify stuck opportunities and proactively push them forward.
- Share weekly updates on opportunities, challenges, and whats working.
What Were Looking For
- Excellent spoken and written English with clear, professional communication.
- Confident and polished on phone/video calls.
- Experience speaking with U.S. clients, doctors, executives, or business owners .
- Strong attention to detail and exceptional follow-through.
- Fast, responsive, and comfortable working with urgency.
- Highly organized and able to manage multiple leads simultaneously.
- Proactive, resourceful, and comfortable working independently.
- Experience with Airtable, GoHighLevel, Salesforce, or similar CRMs is a plus.
- Healthcare staffing, recruiting, intake, sales, or account management experience is a plus.
Schedule & Pay
- Remote
- Part-time initially, with the potential to grow into full-time
- $10–$23/hour USD , depending on experience
- 8 AM - 5 PM PST
- Must have your own reliable computer and internet
To Apply
Please answer:
- Tell us about your experience working directly with U.S. doctors, business owners, executives, or decision-makers.
- What CRMs or workflow tools have you used?
- Are you comfortable responding to new leads within 5 minutes and making frequent U.S. calls?
- Please submit a 1–2 minute video introducing yourself and explaining why youre a strong fit.
Were looking for someone who is warm, confident, proactive, extremely detail-orientated, and genuinely enjoys talking to people.