About this role
Summary
HR & Operations Coordinator | Remote | Full-Time
Organized, proactive professional to manage HR processes, onboarding & operations
About the Role
Were looking for a highly organized, proactive, and detail-oriented HR & Operations Coordinator to join our remote healthcare staffing team.
In this role, youll manage the administrative and HR lifecycle for staffers and clients after placement, ensuring that onboarding, training, contracts, and system setups are completed accurately and on time.
Youll also provide administrative support to our Account Manager and Operations Manager, helping keep daily operations organized and running smoothly.
This is an admin-heavy, process-driven role that requires someone who can independently manage multiple moving pieces, follow up without being asked, and keep things moving under tight deadlines.
You dont need to have extensive HR experience. Were more interested in your ability to take ownership, manage complex processes, communicate proactively, and get things done with minimal supervision.
What Youll Do
* Manage staffer and client onboarding: Coordinate the post-placement process, including onboarding, training, contract signing, and systems setup.
* Coordinate onboarding workflows: Use our existing Onboarding Portal, Reference Hub, and documentation, including Staff Protocols, Self-Onboarding Guides, and Protocols Quizzes.
* Own HR-related communication: Serve as a point of contact for staffers and clients on administrative matters, proactively following up and resolving issues.
* Manage contracts and documentation: Ensure all required agreements and documents are completed, signed, organized, and properly maintained.
* Keep processes on track: Track outstanding tasks, follow up on deadlines, and ensure nothing falls through the cracks.
* Support daily operations: Assist the Account Manager and Operations Manager with spreadsheets, document preparation, recordkeeping, and other administrative tasks.
What Were Looking For
Were looking for someone who is highly dependable, proactive, organized, and comfortable taking ownership.
* Strong organizational skills: You can manage multiple tasks, deadlines, and moving pieces without losing track of details.
* High attention to detail: You catch errors, maintain accurate records, and ensure processes are completed correctly.
* Proactive communication: Youre comfortable following up with staffers, clients, and team members to get things done and keep everyone accountable.
* Strong sense of urgency: You respond promptly, prioritize effectively, and dont need constant reminders to take action.
* Independent problem-solving: You can work through complex processes, identify bottlenecks, and find practical solutions.
* Adaptability: Youre comfortable switching between HR administration, client communication, and general operational support.
Experience
Were open to candidates from different professional backgrounds, including:
* HR Coordination or HR Administration
* Executive Assistance
* Operations Coordination
* Project Coordination
* Administrative Support or similar roles
Prior healthcare staffing or HR experience is a plus, but not required. We have established processes and resources to help you learn the role.
What matters most is your demonstrated ability to independently manage complex, multi-step processes under time pressure.
Work Details
Position: Full-Time, Remote
Hours: 40 hours per week
Schedule: 9:00 AM – 5:00 PM Eastern Time (EST/EDT, as applicable)
Monthly Compensation: $1,400–$1,900 USD
Location: Remote
How to Apply:
Please apply through this job post.
Were looking for someone who takes ownership, follows through, and makes things happen without needing to be chased.