About this role
Overview
Join a growing real estate company that manages rental properties, conducts buy/sell transactions, and handles in-house property flips. The owners are seeking a proactive, detail-oriented Executive Virtual Assistant (EVA) to handle a blend of business, administrative, and light personal support tasks. This is a long-term role designed to expand as trust and capability grow.
Core Responsibilities
- Administrative & Executive Support
- Manage emails, calendars, and scheduling for the owners, ensuring timely follow-ups and organized daily flow.
- Conduct online research (vendors, logistics, pricing, travel, etc.) for both business and personal needs.
- Assist with personal coordination tasks, such as organizing baseball tournaments, researching travel accommodations, or handling family scheduling.
- Prepare reports, track projects, and maintain digital filing systems for companydocuments.
- Real Estate Operations
- Support property management activities using Buildium (or similar software).
- Record rent payments, update tenant information, and apply early paymentdiscounts.
- Manage communication with tenants via text/email regarding maintenance, updates, or payment reminders.
- Handle tenant screening and application tracking; assist in coordinating move-ins and move-outs.
- Manage buy/sell property listings, coordinate showings, and liaise with clients as needed.
- Bookkeeping & Financial Support
- Record and reconcile transactions in QuickBooks.
- Support monthly reconciliations for property management accounts.
- Coordinate trust account payments and ensure records align with Buildium entries.
- Prepare simple financial summaries and assist with tracking expenses or receipts.
- Marketing Support
- Edit and upload photos and videos for property listings and social media.
- Perform light photo touch-ups (brightness, cropping, watermarking) using Windows Photos or Adobe tools.
- Trim, clean, and prepare property walk-through videos using Adobe Premiere Elements or similar.
- Post and maintain listings on platforms like Zillow, Facebook Marketplace, and MLS (if authorized).
Qualifications
- 3+ years of experience in real estate, executive assistance, or property management support.
- Proficiency in QuickBooks and familiarity with property management systems (e.g., Buildium, AppFolio, or similar).
- Experience with photo/video editing tools such as Adobe Premiere Elements, Canva, or basic Windows tools.
- Excellent English communication skills (written and verbal).
- Strong organizational and multitasking abilities, with a high attention to detail.
- Comfortable handling a blend of business and personal assistant tasks.
- Reliable internet connection, computer, and ability to work U.S. Eastern hours.
Preferred Skills
- Experience managing rental property portfolios or working with real estate agencies.
- Basic understanding of U.S. real estate terms, lease agreements, and rental processes.
- Familiarity with Google Workspace or Microsoft Office Suite.
- Strong communication etiquette and comfort in client-facing correspondence.
Tools You’ll Use
- QuickBooks – bookkeeping, expense tracking, reconciliation.
- Buildium – rent collection, tenant records, owner payouts.
- Microsoft Excel / Google Sheets – data tracking and reports.
- Adobe Premiere Elements / Windows Photos – simple media edits.
- Email, Texting Platforms, and VoIP – tenant and client communication.
Growth Path
- Start part-time (20 hours/week) focused on key admin, bookkeeping, and property tasks.
- Expand to full-time (40 hours/week) as trust, workflow mastery, and business needs grow.
Success Indicators (First 90 Days)
- Inbox and calendar consistently organized and up to date.
- Tenant and vendor communications handled professionally and promptly.
- Bookkeeping entries accurate and reconciled monthly.
- Media and listings completed on time with quality presentation.
- Positive feedback from owners on responsiveness and initiative.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Reports to: Company Owners
Type: Part-Time (20 hours/week) to start, with opportunity to grow to Full-Time (40 hours/week)
Time Zone: Eastern Standard Time (EST)