About this role
Contribute to logistical planning and execution for the conference + key touchpoints, including venue coordination, speaker travel, and on-site event management.
Responsibilities & Expectations
- Support the Co-Vice-Presidents, Conference, in organizing and executing all pre-conference events
- Maintain a positive relationship with venue representatives that can be carried forward to consecutive years of the UBC Imprint Conference
- Help facilitate transportation for speakers to and from the conference, including flight and hotel reservations
- Create detailed footstepping documents and delegate responsibilities to the team for pre-conference events and conference day
- Support tabling, food, scheduling, outreach, and attendee management across conference touchpoints
- Lead conference day planning and operations
- Attend mandatory scheduled meetings
Qualifications
- Strong willingness to learn, professionalism and interpersonal communication skills
- Passion for organization and remains calm under pressure
- Ability to work both independently and in a team environment
- Previous experience working in a team is an asset
Learning Outcomes
- Ability to plan large-scale professional events
- Organizational skills and ability to delegate work
- Analytical and problem-solving skills
- Professional communications and negotiation skills
- Strong leadership and team management capabilities
Time Commitment
- 5 to 7 hours per week with additional time around events
- Must not be on exchange/away for co-op during the 2026/2027 academic year
Submit the following information no later than September 20th, 2026, at 11:59 PM (PST):
A one-page resume outlining your most relevant experiences
A one-page cover letter
Any supplemental materials you would like the Hiring Committee to review along with your application
Please contact [email protected] if you have any questions or concerns.