AP Specialist

Job Description:
Job Title: Accounts Payable
Job Summary
We are seeking an Accounts Payable professional to process vendor invoices, validate them against purchase orders and supporting documents, and maintain accurate AP records within an ERP/accounting environment. The ideal candidate is detail-oriented, comfortable working to defined SLA timelines, and able to communicate professionally with vendors and internal teams to resolve invoice discrepancies.
Key Responsibilities
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Process vendor invoices accurately and within defined timelines.
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Validate invoices against Purchase Orders (PO), receipts, and supporting documents.
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Ensure proper coding and entry of invoices in ERP/accounting systems.
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Handle invoice discrepancies and coordinate with internal teams/vendors for resolution.
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Maintain AP records and documentation for audit purposes.
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Respond to vendor queries professionally through email and calls.
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Follow company policies, internal controls, and compliance procedures.
Required Qualifications
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Basic understanding of Accounts Payable processes.
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Knowledge of invoice processing and PO/non-PO invoices.
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Good written and verbal communication skills.
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Attention to detail and accuracy.
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Ability to work in a team-oriented environment.
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Basic knowledge of ERP systems such as SAP, Oracle, OCR Tools, Prelude / P21, or similar platforms.
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Proficiency in MS Excel and Outlook.
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Good analytical and problem-solving skills.
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Ability to manage tasks within defined SLA timelines.
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Willingness to work in Night shift and 100% Work from Office.
Preferred Qualifications
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Bachelor's degree in Commerce, Finance, or Accounting.
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Prior experience in AP operations/shared services environment preferred.
Key Competencies
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Invoice Processing Accuracy
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Attention to Detail
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ERP System Proficiency
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Vendor Communication
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Analytical & Problem-Solving Skills
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Compliance & Internal Controls
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Team Collaboration
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SLA & Time Management