About this role
About DeWitt
DeWitt LLP is a full-service law firm serving clients throughout Wisconsin and Minnesota. We are committed to providing exceptional client service while fostering a collaborative, professional, and supportive workplace.
Our core values guide how we work every day: Team Is Always a Priority, Creative Problem Solving, Positive Character, Dedication to Excellence.
The Opportunity
DeWitt is seeking a professional, dependable, and service-oriented Office Coordinator to join our Mequon office. This position is an important first point of contact for our clients, attorneys, coworkers, and visitors, and plays a key role in creating a welcoming, professional office environment.
Our Mequon office has a strong focus on estate planning and regularly works with clients who expect a high level of professionalism, discretion, responsiveness, and personal attention. The ideal candidate will take pride in providing a professional client experience while also being comfortable managing a variety of administrative responsibilities behind the scenes.
This is a 100% on-site position , Monday through Friday, from 8:00 a.m. to 5:00 p.m.
What You'll Do
Client & Reception Services
- Serve as the first point of contact for clients, visitors, attorneys, and vendors.
- Greet clients and visitors warmly and professionally.
- Answer and direct incoming telephone calls promptly and courteously.
- Assist clients and visitors with questions and requests while maintaining a high level of discretion and confidentiality.
- Coordinate conference rooms and assist with client meetings and office events.
- Maintain a professional, welcoming, and organized reception area.
- Receive, sort, and distribute mail, deliveries, and other correspondence.
Administrative & Office Support
- Perform a variety of general administrative tasks to support the Mequon office.
- Prepare, organize, scan, copy, print, and distribute documents.
- Regularly operate office equipment, including printers, copiers, scanners, postage equipment, and other technology.
- Assist with document assembly, filing, data entry, and maintaining organized office records.
- Coordinate incoming and outgoing mail and packages.
- Monitor office supplies and assist with ordering and maintaining appropriate inventory.
- Assist with scheduling, meeting preparation, and other administrative needs as assigned.
- Work with attorneys and staff to address day-to-day office needs and resolve issues as they arise.
Office Coordination
- Help maintain a clean, organized, and professional office environment.
- Coordinate with building management and vendors as needed.
- Identify office needs and take initiative to address them or communicate them to the appropriate person.
- Provide backup support to other administrative functions when needed.
What We're Looking For
The successful candidate will be someone who:
- Has previous experience in a receptionist, office coordinator, administrative, customer service, or similar role.
- Presents a polished, professional, and welcoming demeanor.
- Enjoys frequent interaction with people and takes pride in providing excellent service.
- Communicates clearly and professionally in person, by telephone, and in writing.
- Demonstrates excellent organization and attention to detail.
- Can confidently manage multiple priorities in a busy professional environment.
- Is comfortable learning and regularly using office equipment and technology.
- Demonstrates good judgment and understands the importance of confidentiality and discretion.
- Takes initiative and looks for ways to solve problems rather than simply identifying them.
- Is dependable, punctual, and willing to pitch in wherever needed to support the team.
- Is comfortable working 100% on-site, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Previous experience in a law firm or other professional-services environment is helpful, but legal experience is not required . We are particularly interested in candidates who bring strong client-service skills, professionalism, and a willingness to learn.
Why DeWitt?
At DeWitt, we believe that the experience our clients have with every member of our team matters. Whether someone is working directly with an attorney or is welcomed at the reception desk, every interaction is an opportunity to demonstrate our commitment to excellence.
This position is an important part of that experience. You'll work alongside a collaborative team and have the opportunity to build relationships with attorneys, staff, clients, and other professionals while developing your skills in a respected legal environment.
If you are someone who takes pride in being the person others can count on, enjoys helping people, and understands that the details matter , we'd like to hear from you.
Qualifications
Qualifications and Education Requirements
- Education: Associate degree, High School Diploma, GED Equivalent, or job-related experience.
What We're Looking For
The successful candidate will be someone who:
- Has previous experience in a receptionist, office coordinator, administrative, customer service, or similar role.
- Presents a polished, professional, and welcoming demeanor.
- Enjoys frequent interaction with people and takes pride in providing excellent service.
- Communicates clearly and professionally in person, by telephone, and in writing.
- Demonstrates excellent organization and attention to detail.
- Can confidently manage multiple priorities in a busy professional environment.
- Is comfortable learning and regularly using office equipment and technology.
- Demonstrates good judgment and understands the importance of confidentiality and discretion.
- Takes initiative and looks for ways to solve problems rather than simply identifying them.
- Is dependable, punctual, and willing to pitch in wherever needed to support the team.
- Is comfortable working 100% on-site, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Previous experience in a law firm or other professional-services environment is helpful, but legal experience is not required. We are particularly interested in candidates who bring strong client-service skills, professionalism, and a willingness to learn.
Why DeWitt?
At DeWitt, we believe that the experience our clients have with every member of our team matters. Whether someone is working directly with an attorney or is welcomed at the reception desk, every interaction is an opportunity to demonstrate our commitment to excellence.
This position is an important part of that experience. You'll work alongside a collaborative team and have the opportunity to build relationships with attorneys, staff, clients, and other professionals while developing your skills in a respected legal environment.
If you are someone who takes pride in being the person others can count on, enjoys helping people, and understands that the details matter, we'd like to hear from you.