About this role
We are seeking a detail-oriented and dependable Medical Office Manager to support the financial operations , office administration , and basic clinic coordination in our medical practice.
This position is ideal for someone with strong organizational skills and a bookkeeping or accounting background , who enjoys keeping things running smoothly behind the scenes and helping clinic management with daily tasks .
Administrative & Financial Support
- Manage and maintain accurate financial records, including:
Accounts payable and receivable
- General ledger entries and financial reporting
- Assist with monthly and quarterly financial reports, budgeting, and forecasting
- Process invoices, payments, and deposits; follow up on outstanding balances
- Support payroll processing and maintain vendor accounts
- Provide general administrative support such as filing, scanning, and data entry
- Assist with audits, reporting, and special projects as needed
Clinic & Office Coordination
- Assist clinic management with daily operational tasks and basic coordination
- Help coordinate day-to-day office workflows to keep operations running smoothly
- Help ensure patient flow runs efficiently by supporting front desk staff when needed
- Serve as a point of contact for staff questions and vendor communications
- Assist leadership with implementing office procedures, basic compliance tasks, and performance improvement initiatives
Qualifications
Qualifications
- 2+ years of administrative, accounting, or bookkeeping experience required (healthcare setting preferred but not required)
- Proficiency with QuickBooks or similar accounting software
- Strong Excel and Microsoft Office skills
- Excellent attention to detail, organizational ability, and follow-through
- Comfortable assisting with both administrative and light operational responsibilities in a clinic environment
- Strong communication and multitasking skills
Schedule & Benefits
- Monday–Friday, 8:00 AM–5:00 PM
- Competitive hourly pay or salary, depending on experience
- Benefits include health insurance, PTO, and opportunities for professional growth