About this role
Time Commitment
First semester: 4-6 hours/week
Second semester (prior to Commerce Night): 8-10 hours/week
Term of Employment
October 2026 - March 2027
Main Responsibilities
- Assist Commerce Night’s VP Logistics with the following:
Coordinating speakers, entertainment, and performances for Commerce Night gala
- Creating a detailed rundown for the itinerary of Commerce Night, and ensure that it is adhered to on the day of
- Liaising with vendors and the venue’s catering and bar services for the gala
- Coordinating seating arrangements and extending invitations to all guests
- Coordinating the printing of award certificates and plaques
- Supporting vendor coordination for the event within Term 1
- Associates are also expected to:
Attend all Commerce Night GMs and department meetings
- Respond to all Slack communications within 24 hours
- Take ownership of assigned tasks and meet set internal deadlines
- Provide ideas and support for the overall vision and planning of the Commerce Night gala
- Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team
- Participate in Commerce Night boothing activities to promote awards
Qualifications
- Intrinsically motivated
- Strong verbal and written communication skills
- Strong problem solving and time management skills
- Great attention to detail
- Creative and resourceful thinker who can develop innovative solutions
- Previous event planning experience will be considered an asset
Anticipated Learning Outcomes
- Gain hands-on experience working with vendors, entertainment, catering, and other external partners
- Experience in decision making and event coordination for a large-scale event with 400+ attendees