Accounts Payable Administrator

Summary

The Accounts Payable Administrator is a detail-oriented and dependable accounting professional responsible for controlling company expenses through the accurate processing of payments and the verification and reconciliation of invoices. This supportive role requires strong organizational skills, a high degree of accuracy, sound recordkeeping practices, and a working knowledge of basic bookkeeping and accounting principles.

As the front line of the accounting function, the Accounts Payable Administrator is the first to review incoming invoices and is expected to communicate issues promptly and partner with management to identify practical solutions. The position interacts with both internal and external customers on a daily basis, making professionalism, approachability, and a collaborative, team-first approach essential to success in this role.

Benefits
· 401(k) program with discretionary safe harbor (no contribution required)
· Excellent health, dental, and vision insurance
· 8 Paid holidays
· Collaborative and supportive culture

Responsibilities

Track and maintain accurate records of all payments, expenditures, purchase orders, invoices, statements, and payroll as needed

Collect weekly subcontractor payment requests and prepare corresponding lien releases

Issue checks, process ACH payments, and monitor company credit card activity

Set up new vendors and maintain current vendor documentation, including W-9s, Non-Taxable Transaction Certificates (NTTC), and Certificates of Insurance

Review monthly accounts payable statements for accuracy and completeness

Prepare and issue year-end 1099 reports

Research and resolve vendor payment disputes in a timely, professional manner

Analyze invoices and vendor accounts to identify and correct discrepancies

Coordinate with managers to obtain invoice approvals as needed

Track vendor discount opportunities and ensure available discounts are captured

Complete and submit vendor credit applications

Identify opportunities to improve and streamline the payment process

Maintain organized and accessible historical accounting records

Enter timecards as needed

Demonstrate professional verbal and written communication with internal and external customers

Physical demands include long hours sitting, using a computer, standing, pulling/pushing, walking, lifting, and climbing

Job requires intermediate computer proficiency and advanced critical thinking skills

Other duties, activities, and responsibilities may vary and change as assigned

Education and Experience

· High school diploma or equivalent required

· Associate degree in business administration preferred

· Relevant work experience preferred