About this role
Hunton Services, a division of The Hunton Group in Houston, TX (www.huntongroup.com), is seeking a highly organized and proactive Administrative Assistant to support our Asset/Fleet Manager. This role requires a detail-oriented individual who excels in managing administrative tasks, projects, and special assignments while interacting with a diverse range of internal and external stakeholders. This position is based in zip code 77087. If you are an energetic individual who thrives in a dynamic environment and wants to contribute to a leading company in the HVAC industry, we want to hear from you.
Come join a company that has been recognized both locally and nationally as one of the Top Workplaces to Work !
Responsibilities
- Provide comprehensive administrative support to the Fleet Manager, serving as the primary liaison for the department and key stakeholders.
- Maintain and update the fleet database, ensuring timely processing of vehicle assignments, fuel pins, cost center, and location information.
- Ensure compliance with internal company processes, maintenance service schedules, mandatory inspections, and safety policies related to fleet operations.
- Coordinate with vendor call center operations to review and authorize repair and maintenance service requests using our network of suppliers.
- Reconcile and review weekly and monthly fleet invoices.
- Handle vehicle registration renewals and ensure proper enrollment in the tolling system.
- Review and reconcile tolls and violations promptly.
- Actively communicate with the fleet manager, operations management, financial manager, and vehicle/equipment operators to resolve vehicle/equipment issues.
- Manage DMV vehicle registrations, inspections, licensing, and regulatory compliance.
- Assist in preparing and reviewing reports and presentations using Word, Excel, PowerPoint, and SharePoint.
- Maintain the tool database and manage vehicle and tool reconciliations, submitting them to the Financial Manager monthly.
- Organize and manage the Asset/Fleet filing system, ensuring efficient document storage, retrieval, and compliance with data security protocols.
- Perform other duties as assigned.
Qualifications
Qualifications
- High School Diploma
- 2-5 years of administrative experience
- Proficiency in MS Office Suite, with strong Excel skills, including VLOOKUP and pivot tables
- Excellent research and analytical skills
- Strong time management skills
- Exceptional verbal and written communication skills