About this role
Responsibilities
- Own the company’s Applicant Tracking System (ATS) and keep candidate statuses, notes, interview activity, and next steps accurate and current.
- Monitor candidate pipelines and proactively identify who needs outreach, follow-up, an interview, feedback, or another next step.
- Review applicants for department-head and leadership positions , make initial contact, conduct prescreens, and move qualified candidates through the interview and hiring process.
- Communicate with candidates by phone, text, and email , and coordinate closely with hiring managers to keep interviews, feedback, and decisions moving.
- Draft, edit, and manage job postings across Indeed and other recruiting platforms.
- Manage paid recruiting sponsorships and advertising budgets within approved limits.
- Monitor hiring activity across all locations and provide hands-on support to communities struggling with frontline hiring .
- Train new users on the ATS and hiring process and provide ongoing support to hiring managers.
- Support onboarding and 90-day follow-up for department-head and leadership hires.
- Assist with recruiting-focused social media posts and help improve hiring workflows and candidate communication.
Qualifications
- Exceptional organization, attention to detail, and follow-through are essential.
- Excellent written and verbal communication skills.
- Ability to work quickly and accurately while managing multiple candidates, openings, and follow-up items.
- Strong ability to prioritize, anticipate next steps, and take initiative.
- Experience in talent operations, recruiting coordination, project coordination, administrative operations, HR operations, or another fast-paced process-driven role is preferred.
- Experience working in an ATS, CRM, project management system, or similar workflow platform is strongly preferred.
- Comfortable communicating with candidates by phone, text, and email and conducting professional prescreens.
- Recruiting, healthcare, or senior living experience is a plus, but not required.
- Willingness to communicate with candidates during evenings and weekends when needed .
Health insurance
Dental insurance
Vision insurance
Paid time off
401(k)
401(k) matching