About this role
WHAT YOU WILL DO
1. Executive Administration
- Manage the President Director's agenda, appointments, meetings, and daily administrative activities.
- Coordinate Management Team schedules, including business trips, leave schedules, and weekend duty rosters.
- Manage and follow up on emails, correspondence, filing, and relevant administrative systems.
- Provide professional secretarial and administrative support to the President Director and Management Team.
2. Travel Management
- Coordinate domestic and international travel arrangements for the President Director and international travel requirements across the company.
- Liaise with travel agents to arrange flights, hotels, transportation, and visa requirements with consideration of cost and convenience.
- Manage corporate credit card usage and related travel documentation and reporting.
3. Meetings, Events & Guest Management
- Coordinate Management Team meetings, including meeting arrangements, attendance, and minutes taking.
- Organize meetings, events, and visits for regional and international guests, including accommodation, transportation, catering, visas, and logistics.
- Coordinate factory tours and ensure the availability of meeting and audio-visual equipment.
4. Expense & Office Management
- Prepare and organize monthly business and personal expense reports for the President Director, including driver's salary and vehicle running costs.
- Manage passports, KITAS, memberships, corporate rates, guest lists, and other executive administrative records.
- Coordinate office supplies, cleanliness, aesthetics, corporate greetings, and product samples.
- Ensure smooth day-to-day operation of the President Director's office and provide other administrative support as required.
OUR PERFECT CANDIDATE
- Holds a minimum Diploma degree, preferably in Secretarial Studies, Business Administration, or a related discipline.
- Has a minimum of 3 years of experience in an Executive Secretary, Personal Assistant, Office Manager, or similar role.
- Strong in secretarial skills, organization, time management, and attention to detail.
- Proficient in English and Bahasa Indonesia, with strong business communication and correspondence skills.
- Demonstrates excellent business etiquette, professionalism, confidentiality, and interpersonal skills.
- Able to manage multiple priorities, work independently, and coordinate effectively with senior management and various stakeholders.