School Based Site Coordinator (Licensed Program)

Are you a passionate leader who enjoys creating safe, fun, and enriching experiences for school-age children? We are looking for a School-Based Site Coordinator to oversee daily operations, guide staff, and ensure a positive environment where children can learn and grow outside of school hours.

For over 46 years, Horizon has been at the forefront of providing high-quality care and education, significantly shaping the lives of children. Horizon offers programs for children 6 weeks to 14 years of age. Our Mission: to provide high-quality early childhood education, care, and youth development programs. Horizon Education Centers proudly serves a range of communities in Cleveland, Elyria, Lorain, North Olmsted, Berea, Parma, and Lakewood. These primary communities are at the heart of our commitment to early childhood education.

Licensed School-Based Coordinator 2026-2027

Location: CMSD Clara E. Westropp Elementary School in Cleveland, Ohio

Salary Information: Full-time salaried position

Hours: General Hours are 8:30 am to 5:30 pm, Monday-Friday (may adjust to meet specific site hours)

Reports to: 21st Century Division Executive

Job Description:

- Responsible for coordination and execution of before and after school programming within the partner school

- Must maintain collaborative relationship with site school principal and personnel, regular meetings required

- Identify and organize program spaces with school personnel; work with the school-based staff to ensure spaces are kept clean and organized

- Demonstrate knowledge of child care licensing rules

- Demonstrate knowledge of Step Up to Quality requirements; required to maintain Gold level

- Data collection and good record keeping for CACFP, licensing, and Step Up to Quality

- Recruitment, hiring, supervision and development of all staff, including onboarding, orientation, payroll, staff schedules, and maintaining staff longevity

- Responsible for sites monthly budget and ordering necessary supplies within Horizons parameters

- Ensure customer satisfaction; maintain enrollment and attendance percentages

- Responsible for business operations. These tasks include:

- Collect tuition payments from parents by the 15th of every month

- Review Procare attendance daily, email Admin daily that the previous day is complete

- Review New Enrollment packets, get signatures and maintain active and inactive files

- Review TAP/Kinderconnect daily, report to Admin every Monday for previous week

- Assist parents with all TAPs, ensure families are meeting their hours

- Enroll and register new families, enter all data into ProCare System

- Maintain childrens files, including all ODJFS requirements, ETA, Medical, etc.

- Report Billing, field trips, and withdrawal dates to admin

- Build systems to support and oversee safety and security of the children

- Plan and implement process for academic success of afterschool students, working with families and school day staff

- Support and help Lead Teachers in creating and implementing lesson plans and activities

- Meet program goals identified by the school

- Develop working relationship with partner Horizon Center and other Site Coordinators

- Identify, contract and work with community partnerships to enrich and strengthen program

- Attend monthly SAC meetings at North Olmsted Library, monthly Summer Planning meetings at Admin, monthly Business Coordinator meetings at Admin, and Quarterly Director Meetings at Admin

- Occasional travel required for professional development, marketing, and meetings

- Maintain professionalism and confidentiality with personnel and family information

- May require frequent lifting and carrying of larger items, including but not limited to deliveries

- All other duties as needed/assigned

Qualifications

- An associates degree or higher is required in education or a related field; experience with education is preferred

- Must be able to adapt quickly to changing environments and assignments as required

- Has the ability to build positive relationships with coworkers, families, vendors, and the community through prompt and accurate response and service, cheerful and professional attitude, and problem-solving spirit

- Must have strong interpersonal and customer service skills; and be able to expertly deal with internal and external individuals in a positive manner

- Must possess excellent communication skills, both verbal and written

- Must be able to multitask and have strong detail-oriented, time management, and organizational skills

- Must be able to work independently, as well as collaboratively as an active part of a team

- Must be proficient in Microsoft Office Suite and other software programs, with an emphasis on Excel

- Willingness to update job knowledge with required training, DCY licensing rules and SUTQ professional development opportunities, and industry trends

- Must be able to lift and carry a minimum of 40 lbs. as required

- Must be able to pass background checks and physical/ medical screening as required

Employee Benefits:

- Medical coverage for employees who work 30+ hours a week, year-round

- Dental, Vision, and Life Insurance for year-round, full-time or part-time 20+ hours per week

- Virtual Health Care and Mental Health Care for year-round or seasonal employees, full-time or part-time 20+ hours a week

- Pre-paid employment screenings/onboarding, including, but not limited to, fingerprints, and physical/immunization for all employees

- Paid Time Off (after 90-day probationary period) and Holiday Pay (after your 1st full pay period for New Hires)

- Paid professional development for full or part-time positions

- Learn and Earn Tuition Programs for year-round full-time or part-time 20+ hours per week positions

- 403(b) Retirement Savings Plan with match options after a year of employment for year-round, full-time or part-time 20+ hour positions

- Discounted childcare for all full-time, part-time or seasonal positions (must apply or prove not eligible for publicly funded childcare)