Document Controller

Documentation Specialist

Job Description

We are seeking a Documentation Specialist to support and enhance document management practices within a pharmaceutical research and development environment. This role is responsible for maintaining controlled documentation systems, supporting regulatory compliance, improving documentation workflows, and serving as a key resource for Veeva administration and electronic document management processes. The Documentation Specialist will partner with Quality, Operations, Scientific, and Research & Development teams to ensure documentation practices support quality requirements, operational objectives, and regulatory expectations. This position offers the opportunity to contribute to process improvements, digital workflow enhancements, and document management initiatives within a regulated environment. Applicants must be authorized to work for any employer in the United States.

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Responsibilities

- Manage controlled documentation throughout the document lifecycle, including creation, revision, review, approval, archival, and records management.
- Support administration and maintenance of Veeva documentation platforms and related electronic document management systems (EDMS).
- Ensure documentation complies with GMP requirements, quality standards, and internal procedures.
- Maintain complete, accurate, and accessible documentation to support audits, inspections, and regulatory readiness.
- Administer user access, permissions, and system controls to maintain document integrity and confidentiality.
- Configure, maintain, and improve document workflows and system processes.
- Develop and maintain document control procedures aligned with quality systems and change management requirements.
- Collaborate with Quality, Scientific, Operations, and Research & Development teams to support documentation needs.
- Create, revise, and manage procedures, records, reports, and supporting documentation.
- Prioritize multiple documentation initiatives and ensure timely project completion.
- Identify opportunities to improve workflow efficiency, system utilization, and document management practices.

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Required Qualifications

- Experience utilizing Veeva systems within a document control, quality systems, regulated manufacturing, pharmaceutical, biotechnology, or life sciences environment.
- Experience supporting controlled documentation processes and electronic document management systems (EDMS).
- Knowledge of document control principles, revision management, records management, and change control practices.
- Familiarity with GMP documentation requirements and quality systems.
- Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
- Strong organizational skills with the ability to manage multiple priorities.
- Strong written communication and technical documentation skills.
- Demonstrated ability to maintain confidentiality and data integrity within electronic systems.
- Ability to work effectively across cross-functional teams.

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Preferred Qualifications

- Experience serving as a Veeva Administrator, System Administrator, or Veeva subject matter resource.
- Experience in pharmaceutical, biotechnology, life sciences, medical device, or other regulated industries.
- Experience supporting audit readiness and regulatory inspections.
- Experience improving documentation workflows, system processes, and document management practices.
- Ability to collaborate effectively with Quality, Scientific, Operations, and Research & Development stakeholders.
- Experience supporting quality systems, change management processes, and compliance initiatives.

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Key Skills

- Veeva
- Document Control
- Electronic Document Management Systems (EDMS)
- GMP Documentation
- Quality Systems
- Change Control
- Records Management
- Regulatory Compliance
- Audit Readiness
- Workflow Design
- Process Improvement
- Technical Documentation
- Microsoft Office
- Cross-Functional Collaboration

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Work Environment

This position operates within a pharmaceutical research and development environment and includes collaboration with Quality, Scientific, Operations, and Research & Development teams. The role supports regulated documentation processes, electronic systems, and continuous improvement initiatives while contributing to quality, compliance, and operational excellence. Depending on business needs, the position may include a combination of on-site and remote work arrangements.
Job Type & Location
This is a Contract position based out of Groton, CT.
Pay and Benefits
The pay range for this position is $30.00 - $38.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Groton,CT.
Application Deadline
This position is anticipated to close on Oct 7, 2026. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.