USA - Data Entry Associate - II - USD

Job Title: Data Entry Associate II For immediate consideration, please email your resume and interview availability to ([email protected]) ASAP today or tomorrow. I am conducting interviews this week and looking to hire immediately. To sign up for an initial phone screening, please free free to plug time into my calendar: https://talentassistant.astoncarter.com/assistant/bookings/cebf9226-203c-4bc4-90de-3e90d29f66f6 Job Description The Data Entry Associate II plays a key role in supporting maintenance and calibration operations by accurately entering, verifying, and maintaining equipment data in computerized maintenance management systems (CMMS). This contract position focuses on ensuring data accuracy, compliance, and integrity for critical equipment and assets, and involves close collaboration with cross-functional teams in a regulated environment. Responsibilities

- Enter and verify equipment calibration and maintenance data in CMMS platforms with a high degree of accuracy.
- Build and maintain equipment hierarchies within CMMS systems to support effective asset management.
- Review source documents and validate maintenance and calibration records to ensure completeness and correctness.
- Identify, investigate, and report data discrepancies and inconsistencies, and support resolution efforts.
- Follow established naming conventions, data standards, and Good Documentation Practices (GDP) in all data entry activities.
- Generate basic reports and support document management activities related to maintenance and calibration data.
- Maintain accurate equipment and asset records throughout the entire equipment lifecycle.
- Collaborate with maintenance, calibration, engineering, and other cross-functional teams to ensure data is complete, consistent, and up to date.
- Demonstrate strong organization and time management skills to manage multiple data entry and verification tasks effectively.
- Uphold a strong focus on data integrity, accountability, and adherence to regulated environment standards.

Essential Skills

- Proven experience with data entry and data verification in a professional setting.
- Familiarity with CMMS platforms such as EAMS, Maximo, SAP, or similar systems.
- Understanding of equipment lifecycle concepts and asset management principles.
- Ability to build and maintain equipment hierarchies within maintenance management systems.
- Experience verifying maintenance and calibration records against source documents.
- Strong attention to detail and a consistent commitment to data integrity.
- Ability to identify, investigate, and resolve data discrepancies and inconsistencies.
- Strong organizational, communication, and teamwork skills.
- Proficiency in Microsoft Office applications, particularly Excel.
- Analytical thinking and problem-solving skills with a focus on data quality.
- Demonstrated accountability and reliability in handling critical data.
- Effective organization and time management capabilities to handle contract role responsibilities.

Additional Skills & Qualifications

- Knowledge of Good Documentation Practices (GDP) is preferred.
- Experience in a regulated environment such as pharmaceutical, biotechnology, manufacturing, or life sciences is a plus.
- Ability to collaborate effectively with cross-functional teams including maintenance, calibration, and engineering.
- Strong focus on data integrity and continuous improvement of data management processes.

Work Environment This is a contract position in a regulated environment that may include pharmaceutical, biotechnology, manufacturing, or life sciences settings. The role centers on working with computerized maintenance management systems such as EAMS, Maximo, or SAP, and using Microsoft Office tools, particularly Excel, to manage and report on equipment and asset data. The work involves close collaboration with maintenance, calibration, engineering, and other cross-functional teams, with an emphasis on accuracy, compliance, and data integrity throughout the equipment lifecycle.
Job Type & Location
This is a Contract position based out of Groton, CT.
Pay and Benefits
The pay range for this position is $17.00 - $20.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Groton,CT.
Application Deadline
This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.