Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist Job Description
An electrical low voltage contractor that specializes in the design and integration of building automation systems, building management systems, and structured cabling is seeking an experienced Accounts Receivable Specialist to join its accounting team. In this role, you will serve as the primary individual responsible for managing the companys full accounts receivable function, ensuring accurate billing, timely collections, and strong relationships with internal teams and external customers.
Responsibilities
- Perform daily accounts receivable activities, including receiving bills, confirming accuracy, coding, and entering payables into the accounting system.
- Manage full-cycle accounts receivable, including creating sales orders, tracking delivery, preparing billing documents, posting transactions to customer accounts, and receiving and posting customer payments.
- Build and maintain positive working relationships with internal stakeholders such as sales and operations teams, as well as external customers.
- Ensure all invoices and cash applications are processed accurately and in a timely manner.
- Process new customer credit applications in accordance with credit department guidelines and company size criteria.
- Handle progress billing control, including preparing, issuing, and reporting on progress invoices.
- Post payments to customer accounts and ensure proper application of funds.
- Make collection calls and correspond with customers to resolve past-due balances and encourage timely payment.
- Provide customer service related to collection issues, including processing customer refunds, reviewing and processing account adjustments, and resolving client discrepancies and short payments.
- Monitor and maintain assigned customer accounts, including making customer calls, performing account adjustments, processing small balance write-offs, completing customer reconciliations, and issuing credit memos.
- Prepare and reconcile customer statements, process customer returns, and issue accurate invoices.
- Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
- Support month-end close activities, which may include preparing journal entries, analyzing days sales outstanding (DSO), and completing accounts receivable reconciliations.
Essential Skills
- At least 3 years of accounts receivable experience within a construction company.
- Hands-on experience managing full-cycle accounts receivable processes, including billing, collections, and reconciliations.
- Knowledge and experience with construction-related liens and pre-liens.
- Proficiency with accounts receivable customer service, including handling collection issues and resolving payment discrepancies.
- Intermediate Excel skills, including the ability to use functions such as VLOOKUP.
- Experience with construction billing, progress billing, and related documentation such as lien waivers and lien releases.
- Strong skills in invoicing, collections, reconciliation, and receivables management.
- Ability to maintain accurate documentation in line with accepted accounting practices and company policies.
- Excellent attention to detail and accuracy in data entry and account maintenance.
- Effective communication skills for interacting with customers, sales, and operations teams.
Additional Skills & Qualifications
- Experience working in the construction industry, particularly with construction billing and accounts receivable.
- Familiarity with Viewpoint Vista or similar construction billing and accounting systems.
- Ability to manage multiple customer accounts, including reconciliations, credit memos, small balance write-offs, and customer returns.
- Experience analyzing days sales outstanding (DSO) and supporting month-end close processes.
- Strong organizational skills for maintaining thorough and accurate files and documentation.
- Comfort working with various billing systems and receivables processes.
- Ability to build and sustain positive relationships with internal and external customers.
- Problem-solving skills to resolve client discrepancies, short payments, and collection issues efficiently.
Work Environment
This position is 100% on-site, with work performed in the office five days per week. You will work closely with the accounting, sales, and operations teams in a professional environment that supports collaboration and clear communication. The role involves regular use of Excel and construction billing systems such as Viewpoint Vista, as well as standard office tools and accounting software.
Job Type & Location
This is a Permanent position based out of Walnut Creek, CA.
Pay and Benefits
The pay range for this position is $75000.00 - $90000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Full company benefits can be found on the client website
Workplace Type
This is a fully onsite position in Walnut Creek,CA.
Application Deadline
This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.