Program Management Specialist (53009)

Join a company where excellence meets opportunity ! At MIRACORP , we dont just provide services to the federal government, we set the gold standard in quality and reliability. What truly sets us apart? Our people . We believe our employees are the cornerstone of everything we achieve. Thats why we invest in talent, innovation, and leadership , fostering a workplace where your contributions make a real impact.

Position Summary

MIRACORP, Inc. is seeking a highly organized, customer focused Program Management Specialist to provide office operations, records management, front office, security access, and programmatic administrative support to the National Nuclear Security Administration (NNSA).

Essential Duties & Responsibilities

- Monitor assigned and shared office equipment, including printers, copiers, and conference room systems, to ensure equipment remains operational.

- Coordinate equipment maintenance, repairs, technical assistance, and replacements with the appropriate support offices.

- Maintain adequate office supply inventories and coordinate replenishment and resolution of supply related issues.

- Coordinate, distribute, organize, and maintain electronic and hardcopy records using meta tagging and other approved records management practices.

- Establish and maintain office files, electronic databases, and structured data repositories in accordance with NNSA file storage standards and approved procedures.

- Develop and maintain telephone lists, distribution lists, shared calendars, eDOCS user lists, and other administrative resources.

- Create, edit, format, print, assemble, and distribute briefings, daily schedules, meeting minutes, reports, correspondence, meeting invitations, and supporting attachments.

- Provide intermediate to expert level assistance with Microsoft Word, PowerPoint, Excel, Project, SharePoint, Teams, eDOCS, and related business applications.

- Provide comprehensive administrative and front office support to DNS federal and contractor personnel.

- Respond promptly and professionally to in person, telephone, email, and electronic requests.

- Answer the DNS main telephone line, transfer calls, take accurate messages, and provide routine information when authorized.

- Support DNS Front Office main door coverage between 7:00 a.m. and 5:00 p.m. Eastern Time, as scheduled.

- Greet employees, visitors, vendors, and facilities personnel and ensure compliance with suite access and security procedures.

- Escort visitors, facilities personnel, and uncleared individuals within the DNS office footprint and other designated National Capital Region locations.

- Perform assigned daily suite opening and suite closing procedures in accordance with established security requirements.

- Maintain accurate access rosters for controlled doors within DNS office spaces, including the main suite, classified conference room, and Vault Type Room.

- Provide authorized access to secure rooms and immediately report access discrepancies or security concerns through the appropriate channels.

- Review, proofread, edit, and format correspondence and other official documents.

- Prepare briefing materials, presentation packages, binders, briefing books, reports, analytical tools, trackers, and summary documents.

- Collect, organize, validate, and summarize program information for reports, meetings, briefings, and management review.

- Track assignments, deadlines, action items, document reviews, and program deliverables through completion.

- Protect sensitive information and maintain confidentiality in accordance with applicable records management and security requirements.

- Perform other related program management and administrative support duties as assigned.

Qualifications

Minimum Education & Experience Requirements

- US Citizen

- Ability to obtain and maintain any required federal suitability determination or security clearance (e.g. L or Q clearances and TS/SCI access).

- Applicants must meet one of the following education and experience combinations:

Bachelor's degree from an accredited college or university and at least two years of relevant program management, project coordination, or administrative support experience; or

- Associate degree from an accredited college or university and at least four years of relevant program management, project coordination, or administrative support experience; or

- High school diploma or equivalent and at least six years of relevant program management, project coordination, or administrative support experience.

Preferred Experience Requirements

- Experience supporting NNSA, the Department of Energy, another federal agency, or a federal government contractor.

- Experience using eDOCS or a comparable electronic document and records management system.

- Experience working in a controlled access or secure federal office environment.

- Advanced proficiency with Microsoft Word, Excel, PowerPoint, Project, SharePoint, and Teams.

- Experience preparing executive briefings, reports, correspondence packages, analytical tools, and briefing books.