About this role
You’ll click with us if you
- Tend to thrive in dynamic environments and approach challenges with common sense and practicality
- Can keep track of many threads - understanding what must happen in a day, a week, a month - while keeping the company’s core value and each task’s priority
- Possess the empathy and composure to understand and work with people from diverse backgrounds and regions
Responsibilities
- Accurately maintain employee files, update HR policies and create healthy company culture
- Closely collaborate with the Finance & Accounting team on expense overview and tracking
- As a member of People & Culture, collaborate cross-functionally with IT, Finance, and Legal teams to architect office environments and internal programs that authentically embody and reinforce the company’s philosophy
- Work closely with European Employee Experience Managers and global People & Culture members, outline HR/Administrative policies, lead employee onboarding and offboarding programs, implement benefit programs, and design tangible and intangible atmospheres
- Act as a liaison between our global offices to ensure all business processes and relevant paperwork are up-to-date and accurate
- Support global business logistics, including travel coordination, visa processing, and relocation arrangements, to ensure seamless collaboration across global offices
- Facilitate business expansion by managing and allocating tasks among the relevant functions, determining deadlines, and monitoring performance
- Regularly assess office operations processes and assist in revamping them to increase efficiencies
- Manage office environments and infrastructure, overseeing facility maintenance, vendor relations, and procurement processes to optimize administrative costs.
- Review the accuracy of Finance-related documents, ensure the budget, and track expenditures
Requirements
- Min. 1 year of experience in office administration or employee experience or related positions
- A good understanding of administrative tasks, including Procurement, budgeting, and welfare programs, through the lens of employee engagement, ensuring that every touchpoint in the office reflects a cohesive corporate culture
- Extensive experience collaborating with back-office operations to ensure seamless office infrastructure and operational efficiency
- Basic level of understanding of German labor law
- Proficiency with tools such as Google Workplace, MS Office, Slack, or any other communication software
- Sound judgment in a fast-paced, dynamic environment
- Strong verbal and written communication skills
- Willing to travel when needed
- Fluent in German and English, and other languages will be a plus
- Must be a European citizen or have a valid and independent working visa for Germany
Plus if you have
- Proven experience in projects regarding office relocation or global office setup
- Familiar with working in a fast-paced environment and solving ambiguous and complex problems
- Acquainted with HRIS/HRMS systems
- Experience working in a start-up company or collaborating with global teams
Benefits
- Refresh month after every 5 years of employment in the company
- 1 week extra holidays between Christmas and new years
- Company Pension Scheme
- Deutschland Ticket
- Partial Gym Membership Support (Urban Sports Club)
- International + modern working environment
- Young and fast growing team
- Start Up mentality
- Room for growth
- Flexible working hours