Scheduling Assistant

Job Title: Scheduling Assistant Job Description
The Scheduling Assistant provides vital administrative and scheduling support to ensure seamless operations within the Patient Staffing Office. This role involves coordinating staffing coverage, maintaining scheduling records, supporting timekeeping processes, and assisting with workforce scheduling activities. The assistant plays a key role in ensuring adequate staffing for the Patient Staffing Office, Emergency Department, Medical/Surgical, PIP, ICU, and other designated departments.
Responsibilities
- Coordinate staffing coverage for various departments.
- Communicate effectively with clinical staff and department leadership.
- Maintain accurate scheduling records.
- Support timekeeping processes.
- Assist with workforce scheduling activities.
- Handle a large volume of calls efficiently.
Essential Skills
- Strong customer service skills.
- Proficiency in scheduling appointments.
- Ability to handle a large volume of calls.
- Effective administrative support and scheduling coordination.
Additional Skills & Qualifications
- High School Diploma or GED required.
- No license necessary.
Work Environment
The position is based in a medical office, working 15 hours a week. The schedule includes every other weekend from 8am to 4pm, with a 30-minute unpaid lunch. On non-weekend weeks, the workdays are Tuesday and Wednesday from 8am to 4pm. During the first month, training will require working some weekdays with the weekday manager, as well as every other weekend to train with the weekend team.
Job Type & Location
This is a Contract position based out of Putnam, CT.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Putnam,CT.
Application Deadline
This position is anticipated to close on Oct 12, 2026. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.