Construction Coordinator

Job Title: Construction Coordinator Job Description
We are seeking a dedicated Construction Coordinator to join our Phoenix office. This critical role supports project management and operational activities for construction and on-site operations. The position ensures smooth execution of projects by managing documentation, coordinating with internal teams and external partners, and maintaining compliance with customer and company standards.
Responsibilities
- Process contract documents, purchase orders, vendor invoices, and job setup.
- Create, organize, and maintain project files, contracts, drawings, and correspondence.
- Establish and close out jobs in Salesforce; create shared drive folders with all pertinent information.
- Maintain weekly payroll entry and reconcile invoices and expense reports.
- Manage monthly job close-out and retention lists.
- Set up new hires in accounting and payroll systems, including E-Verify and drug screening.
- Manage BOMs and materials ordering; address distributor concerns.
- Coordinate with outside suppliers to ensure timely delivery of materials meeting quality standards and budget requirements.
- Manage new vendor setups and job packets.
- Communicate effectively with general contractors, subcontractors, vendors, construction managers, sales teams, and corporate office.
- Assist project managers in establishing schedules, managing documentation requirements, submittals, safety protocols, and site logistics.
- Respond to internal employee and customer inquiries promptly.
- Coordinate new hire paperwork and confirm all required information is complete.
- Work with internal project teams to ensure a streamlined onboarding process.
- Assist with team organization, meeting minutes, and project documentation.
- Support personnel coordination through regular interaction with the PM team.
Essential Skills
- 2+ years of experience in project coordination, administrative support, or construction operations.
- Proficiency in Salesforce, Microsoft Office Suite (Excel, Word, Outlook), and shared drive management.
- Familiarity with accounting/payroll systems.
- Strong organizational and time-management skills with attention to detail.
- Excellent verbal and written communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Problem-solving mindset and proactive approach to challenges.
- Knowledge of construction documentation, job setup processes, and vendor coordination.
- Ability to work collaboratively with cross-functional teams and external partners.
Additional Skills & Qualifications
- Associates or Bachelor's Degree is preferred.
Work Environment
The position is based in the Phoenix office, operating Monday through Friday with a standard 40-hour workweek. Exact start and end times are to be determined.
Job Type & Location
This is a Contract to Hire position based out of Phoenix, AZ.
Pay and Benefits
The pay range for this position is $26.44 - $29.33/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Phoenix,AZ.
Application Deadline
This position is anticipated to close on Oct 13, 2026. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.