Document Controller

Job Title: Document Controller Job Description
We are seeking a dedicated and detail-oriented Document Controller to join our team, responsible for managing and overseeing project documentation throughout the construction lifecycle. This role involves ensuring that all records are complete, current, and properly stored within the project repository, facilitating smooth transitions from design and construction to commissioning and operations.
Responsibilities
- Maintain organized and traceable project records throughout the construction lifecycle.
- Control document numbering, naming, revision status, metadata, distribution, filing, retrieval, and archival.
- Maintain document registers and trackers for drawings, submittals, RFIs, reports, permits, certificates, closeout records, and turnover deliverables.
- Verify that documents are uploaded and filed within the appropriate project repository and folder structure.
- Identify duplicate, obsolete, superseded, incomplete, or incorrectly classified documentation.
- Support the administration and tracking of technical submittals, shop drawings, product data, samples, RFIs, and supporting documentation.
- Monitor submittal status, revisions, reviewer comments, approvals, resubmittals, and outstanding actions.
- Develop and maintain turnover and closeout document trackers.
- Track documentation against the applicable Turnover Documentation Matrix.
- Coordinate with General Contractors, subcontractors, vendors, Engineering, Commissioning, and Operations for resolution.
- Track draft, submitted, reviewed, approved, and final O&M manuals.
- Verify O&M manuals are organized by the correct system/equipment and specification requirements.
- Maintain registers for IFC, revised, As-Built, and record drawings.
- Maintain and track technical closeout records including commissioning reports, test and balance reports, and other required documentation.
- Coordinate equipment information required for turnover.
- Track and coordinate documentation associated with warranties, critical spares, and equipment keys.
- Track required Operations training by discipline and equipment/system.
- Perform quality-control reviews of documentation before final acceptance and turnover.
- Maintain audit-ready records supporting project completion.
Essential Skills
- 5+ years of experience in Document Control, Project Controls, Construction Administration, Engineering Records, or a related construction support role.
- Experience supporting large-scale data center, mission-critical, industrial, infrastructure, or commercial construction projects.
- Hands-on experience managing construction documentation, including drawings, specifications, RFIs, submittals, change orders, O&M manuals, commissioning records, turnover packages, and closeout documentation.
- Strong experience with electronic document management systems such as Procore, ProjectSight, SharePoint, Common Data Environments (CDEs), or similar platforms.
- Excellent document organization and attention to detail.
- Strong Excel and tracking capabilities.
- Ability to interpret construction specifications and documentation requirements.
- Strong written and verbal communication.
- Ability to coordinate across several contractors and technical disciplines.
- Strong follow-up and issue-tracking skills.
Additional Skills & Qualifications
- Prior experience in Document Control, Project Controls, Project Administration, Construction Administration, Engineering Records, or a related construction role.
- Experience working with construction drawings, specifications, submittals, RFIs, O&M manuals, and turnover documentation.
- Experience with electronic document management or Common Data Environment systems.
Work Environment
This position is based in Phoenix, AZ, with a daily schedule of 40 hours per week. The role requires the use of equipment such as a monitor, keyboard, headset, mouse, Class 2 Safety Helmet, Class 2 or higher vest, cut and impact-resistant gloves, ANSI Z87.1 or higher safety glasses or visor, and composite toe work boots. The work environment involves using technologies like Procore, ProjectSight, SharePoint, NEXUS, Excel-based trackers, PDF/document markup platforms, and Common Data Environment (CDE)/Electronic Document Management Systems. The role is crucial for ensuring the accuracy and completeness of project documentation to support successful project commissioning and operational handover.
Job Type & Location
This is a Contract position based out of Phoenix, AZ.
Pay and Benefits
The pay range for this position is $60.00 - $75.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Phoenix,AZ.
Application Deadline
This position is anticipated to close on Oct 13, 2026. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.