Sales & Marketing Assistant (Part-Time)

What You’ll Do (Job Duties)

Business Development Research & Outreach

- Research prospective community associations in the regions Action serves, identify appropriate contacts, and organize outreach lists in ActiveCampaign.

- Identify associations affected by competitor acquisitions, self-managed associations, new developments, and communities preparing to come online.

- Research general manager contacts for potential Action Financial Services outreach.

- Maintain accurate solicitation records, including contact details, outreach status, and follow-up activity.

- Draft tailored email messaging for prospect segments, including new developments, new leads, previously contacted leads, and associations affected by acquisitions.

- Help develop an RFP guidebook and AI-assisted reference materials so New Business Development managers can respond more efficiently to lengthy RFPs.

Marketing & Content Support

- Coordinate the review and management of approximately 40–70 Google and Yelp reviews each month, escalating feedback that requires a response.

- Keep marketing materials current as associations are added or transition out of Action’s portfolio.

- Organize and maintain the internal content library for Action’s 350+ associations.

- Audit more than 1,000 website photography assets and document their source and copyright information.

- Assist with light content creation and video editing.

- Track and manage podcast accreditation certificates.

- Coordinate the design, ordering, inventory, and distribution of branded giveaway items.

Who You Are (Skills/Experience)

- High school diploma or equivalent required. A college degree in marketing, communications, business, or a related field is preferred. Current college students are encouraged to apply.

- Must be able to successfully pass a background check and drug screen

- Strong research, organization, and data-entry skills, with close attention to detail.

- Clear, professional writing skills and the ability to adapt messaging for different audiences.

- Ability to manage recurring tasks and longer-term projects independently.

- Comfort working with spreadsheets, shared content libraries, and email marketing platforms; ActiveCampaign experience is a plus.

- Familiarity with AI tools for research or drafting, with the judgment to verify information before use.

- Experience in marketing, sales support, business development, or the community association industry is helpful.

- Prolonged periods sitting at a desk and working on a computer.

- Capable of lifting up to 25 pounds as needed.