Accounts Payable Associate

Position Summary
The Accounts Payable Associate plays a key role in ensuring the accuracy, timeliness, and integrity of the company's accounts payable process. This position is responsible for reviewing, verifying, and processing vendor invoices, ensuring proper matching against purchase orders and supporting documentation, and accurately coding expenses across multiple accounts, departments, and entities. Serving as a primary point of contact for vendor inquiries, the Accounts Payable Associate resolves discrepancies, maintains accurate vendor records, and supports vendor onboarding, while working cross-functionally with purchasing, operations, and department managers to keep invoicing and payment processes running smoothly. Beyond day-to-day processing, this role supports critical financial controls, including month-end close activities, AP reconciliations, aging reports, and audit documentation, helping maintain the accuracy and compliance standards that the broader finance function depends on.

Key Responsibilities
Invoice Processing & Payment Administration
Review, verify, and process vendor invoices in a timely and accurate manner
Ensure invoices are matched to approved purchase orders, receiving documentation, packing slips, contracts, and other supporting documentation
Accurately code and classify expenses to the appropriate general ledger accounts, departments, locations, projects, and entities.
Verify that invoices comply with company policies and approval requirements prior to processing
Monitor invoice due dates to ensure timely payment and avoid late fees
Vendor Management
Serve as a primary point of contact for vendor inquiries regarding payments, account balances, credits, and outstanding items
Communicate with vendors to resolve invoice discrepancies, short payments, duplicate charges, pricing differences, and credit memos
Maintain accurate vendor records and supporting documentation
Assist with vendor onboarding and collection of required tax and compliance documentation
Reconciliation & Issue Resolution
Investigate and resolve discrepancies between purchase orders, invoices, receipts, and vendor statements.
Work collaboratively with purchasing, operations, warehouse, and other departments to resolve payment and invoicing issues
Review vendor statements and ensure all invoices and credits have been properly recorded
Identify and escalate unusual transactions, missing documentation, or policy exceptions
Financial Controls & Reporting
Maintain organized records and supporting documentation for audit and compliance purposes
Assist with month-end close activities, including accruals, AP reconciliations, and reporting requests
Support preparation of AP aging reports and review outstanding balances
Ensure adherence to internal controls, approval workflows, and segregation of duties requirements
Cross-Functional Collaboration
Communicate with department managers regarding invoice approvals, coding questions, and expense classifications
Partner with team members to address process improvement opportunities and increase efficiency within the AP function
Provide support during audits by gathering documentation and responding to requests from internal and external auditors

Required Qualifications
HS Diploma or equivalent
2+ years of accounts payable or accounting experience
Experience with ERP systems such as Sage Intacct, NetSuite, or similar accounting software.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Strong attention to detail and organizational skills.
Excellent verbal and written communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong problem-solving and analytical skills.

Preferred Qualifications
Associate's or Bachelor's degree in Accounting, Finance, Business, or related field
Experience in a multi-entity environment
Experience with automated AP and expense management platforms such as Airbase
Knowledge of three-way matching (PO, invoice, receipt) and AP internal controls
Experience supporting month-end close activities and audit requests

Work Environment & Physical Requirements
This is a hybrid role, requiring regular in-office presence combined with remote work flexibility, in a professional office environment
Regularly required to sit for extended periods while using a computer, keyboard, and mouse to process invoices, reconcile accounts, and generate reports
Frequently required to use hands and fingers for typing and navigating ERP systems, spreadsheets, and AP automation platforms
Must be able to concentrate for extended periods while managing high volumes of invoices, data entry, and detailed financial documentation with a high degree of accuracy
Specific vision abilities required include close vision and the ability to adjust focus for extended periods of screen-based work, including reviewing invoices, statements, and financial reports
Must be able to communicate clearly and effectively via phone, email, and video conference with vendors, department managers, and internal finance team members
May experience increased workload and deadline pressure during month-end close and audit periods, requiring adaptability and sustained attention to detail during high-volume cycles

Featured Benefits  
Competitive salary
Comprehensive health, dental, and vision insurance
401k with employer match
Paid Time Off
Employee Perks & Discounts
#ReviveRx

Why Join ReviveRX? 
The best work happens when purpose meets opportunity. At ReviveRX, you'll work with a passionate, driven team that's redefining what pharmacy can be — with the resources, leadership, and culture to back it up. We offer competitive compensation, strong benefits, and real room to grow, lead, and make your mark.
 
Equal Employment Opportunity (EEO) and Affirmative Action Commitment 
ReviveRX is committed to providing equal employment opportunities and render affirmative action to all employees and applicants for employment, including individuals who are members of underrepresented groups, without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other status protected by applicable federal, state, or local laws. 
 
Reasonable Accommodations Statement 
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.