Project Coordinator

Who We Are

Symons Fire Protection, Inc. is a premier, full-service fire-life safety contractor based in San Diego, CA. For over 30 years, we have specialized in the design, installation, inspection, and maintenance of residential and commercial fire sprinkler and fire alarm/low voltage systems throughout Southern California.

We pride ourselves on operational excellence, quality workmanship, and unwavering safety standards. We believe our people are our greatest asset and are committed to providing opportunities to learn, grow, and build a rewarding career in the fire protection industry.

As a Project Coordinator, you will support Project Managers, Superintendents, Designers, Sales, and other departments with project coordination, documentation, communication, data tracking, and administrative support. You will also serve as an important point of communication between internal teams and customers to help ensure projects are organized, accurate, and progressing efficiently.

How Well Take Care of You

- 401(k) with company matching

- Medical, Dental, Vision, Life, and AD&D Insurance

- FREE Employee Only premium for SIMNSA and Kaiser Permanente Bronze Base medical plans

- Vacation, Holidays, Birthday Holiday, and Sick Pay

- Discretionary Bonus Program

- Training and professional development opportunities

- Career advancement opportunities

- Company celebrations and events

- Employee Referral Program

- FREE Employee Assistance Plan (EAP)

- FREE onsite gym

- FREE premium coffee and snacks

Compensation

Competitive compensation based on experience, qualifications, and technical knowledge.

Job Summary

We are seeking a dependable, organized, and detail-oriented Project Coordinator to support the day-to-day coordination and administration of fire protection projects.

The Project Coordinator will serve as a liaison between Project Managers, Superintendents, Designers, Sales, customers, and other internal departments. This position is responsible for maintaining accurate project information, coordinating documentation, tracking project data, supporting communication between departments, and following up on outstanding project requirements.

The successful candidate will be an effective communicator and self-starter who can manage multiple priorities, meet deadlines, maintain accurate records, and provide clear and timely information to both internal teams and customers.

Core Responsibilities

Project Coordination & Administration

- Support Project Managers, Superintendents, Designers, Sales, and other departments with daily project coordination needs.

- Maintain accurate and organized project information, records, and documentation.

- Enter and maintain project data, including building trend schedules and other project tracking information.

- Gather, organize, scan, upload, and file project documents as required.

Plans, Specifications & Project Documentation

- Read and comprehend construction blueprints, specifications, submittals, and related project documents.

- Review project information to help ensure required documentation is complete and accurate.

- Create Requests for Information (RFIs) and assist with tracking and closing RFI documentation.

- Assist with project closeout documentation and other required project records.

Communication & Customer Relations

- Serve as a professional liaison between internal departments and customers/clients.

- Build and maintain positive, professional relationships with customers and project stakeholders.

- Communicate project information clearly and professionally through email, telephone, and in-person interactions.

- Provide information and clarification to employees, project teams, customers, and other stakeholders as needed.

Qualifications

Education & Experience

- One to two years of related experience and/or training; or an equivalent combination of education and experience.

- Previous experience as a Project Coordinator, Assistant Project Manager, or in a similar construction or project-support role is preferred.

- Experience in fire protection, construction, engineering, or a related industry is a plus.

- Experience working with project management and/or accounting software is preferred.

Skills & Abilities

- Strong written and verbal communication skills.

- Excellent organizational and time management skills.

- Strong attention to detail and follow-through.

- Ability to effectively manage multiple projects, priorities, and deadlines.

- Ability to read and comprehend blueprints, specifications, submittals, and construction documents.

- Ability to communicate complex information clearly and in a user-friendly format.

- Strong collaboration and interpersonal skills.

- Ability to work effectively under pressure and meet strict deadlines.

- Strong problem-solving and critical-thinking skills.

- Professional, ethical, and customer-focused approach.

- Proven self-starter who can work independently while functioning effectively as part of a team.

- Ability to communicate professionally with customers, coworkers, contractors, vendors, and other project stakeholders.

- Proficiency in Microsoft Office.

- Ability to learn and effectively use company-specific accounting, project management, and other software systems.

- Understanding and application of basic business leadership principles.

- Creative and resourceful approach to problem-solving.

Physical Requirements

This position is primarily office-based. Employees must be able to perform the following physical activities as necessary to perform the essential functions of the position:

- Sitting: Remain seated at a desk and computer workstation for extended periods.

- Handling: Work with documents, files, computer equipment, and other materials.

- Lifting: Raise or lower paperwork and miscellaneous materials.

- Reaching: Extend hands and arms in various directions.

- Vision: Read computer screens, blueprints, paperwork, and other documents.

- Stooping: Bend the body downward and forward as required.

- Standing: Remain standing as necessary to perform job duties.

- Talking & Hearing: Communicate effectively by telephone and in person.

- Walking: Move throughout the office and other locations as required.

- Computer Use: Perform repetitive hand and finger movements associated with keyboard and mouse use.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Interpersonal Skills

The Project Coordinator must demonstrate strong interpersonal and communication skills, including the ability to understand and work effectively with individuals across multiple departments and levels of the organization.

The position requires professionalism, tact, sound judgment, and the ability to communicate information clearly. The successful candidate should be able to build positive working relationships, influence outcomes through effective communication, address concerns professionally, and demonstrate sensitivity to the perspectives and needs of others.

Other

- No Third-Party Agency Solicitation.

- This position is open to local candidates currently residing in the Southern California area.

- Candidates must be able to reliably report to the office as required.

- Remote work is not available for this position.

- Reliable and predictable attendance is an essential function of this position.

Equal Opportunity Employer

Symons Fire Protection, Inc. is committed to providing equal employment opportunities to all qualified applicants and employees. We do not discriminate on the basis of legally protected characteristics.

M/F/Disability/Protected Veteran Status