Staff Accountant

Position Summary:

We are seeking a Staff Accountant for a temporary engagement to support our cash operations, credit card and accounts payable processes, and monthly close activities, including accruals. In this role, you’ll work closely with the Controller and cross-functional teams across Finance, Legal, and Operations to maintain accurate, timely, and audit-ready financial records each month.

Job Details:

- Work From Home
- Monday to Friday, 10 PM to 7 AM (Manila Time)
- To follow US Holidays

Responsibilities:

Cash & Bank Reconciliations

- Reconcile the primary operating account monthly: match transactions against NetSuite, upload direct debits and tax payments, and route the upload weekly for tax payment review and GL coding.
- Reconcile secondary operating and money market accounts monthly using statements provided by the Controller.
- Reconcile the sweep account and book the related interest earned entry each month, once the primary operating account reconciliation is complete.
- Book the monthly loan balance entry from the downloaded statement.

Credit Card & Expense Management

- Manage the physical credit card program: download statements, add/lock/disable cards, and keep cardholder access aligned with the Slack credit card group.
- Ensure CC transactions have GL coding, department, and receipts (over $25) before they sync, and send month-end submission reminders on the 15th and last business day.
- Review AP platform expense reports for correct coding and approver assignment; flag recurring or large spend for migration to virtual card.
- Approve AP platform invoices under $10K, confirming GL/department coding, vendor payment details and W9 on file, correct period/amortization for invoices over $3K, and a clear description and date on every invoice.
- Reconcile the AP platform clearing account monthly to zero and resolve sync errors on bills, bill payments, and expense reports.

Month-End Accruals

- Prepare the recurring month-end accrual and amortization entries — including fixed assets and depreciation, prepaids, shipping and fulfillment, contractor and professional services, taxes, and credit card spend — coordinating with cross-functional partners to confirm estimates and activity.
- Book the general accrual after AP close to capture remaining unrecorded expenses, and reconcile supporting schedules to the GL.

Lease Accounting & Tax Compliance

- Confirm the monthly rent invoice is in NetSuite and book the asset/lease liability entry.
- Own the annual 1099 process: pull vendor spend over $600 from the AP platform, populate the 1099 filing platform, and review each W9 individually — target completion by 1/31.

Qualifications:

- Bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
- 2–4 years of accounting experience, ideally spanning AP, GL, and bank reconciliations.
- Hands-on experience with NetSuite or a comparable ERP; AP/expense platform experience is a plus.
- Working knowledge of US GAAP accrual accounting and month-end close processes.
- Strong attention to detail and organization — this role manages a high volume of recurring monthly deadlines.
- Clear, proactive communicator comfortable coordinating with cross-functional stakeholders and vendors.