Shipping and Receiving Manager

At Area51 Electronics, we hire passionate people who want to make a difference by helping the people around them and by adding value to Area51 Electronics. As an electronic components distributor, we strive to provide the highest quality to our clients and this passion for quality transcends beyond our products and services; we are interested in quality people. We are looking for passionate people who want to make a difference to join, learn and grow with our team.

Make first contact to learn more about Area51 Electronics or to meet the aliens: www.area51esg.com

Our Ideal Candidate:

- Has a passion for organization, logistics, and teamwork

- Enjoys collaboration, communicating, and helping others

- Possesses the ability to focus on small details and ensure accuracies in your work

- Capable of working in fast paced work environment and able to perform job essentials without decreasing the quality of their work

- Has a strong and excellent work ethic (honesty, integrity, humility, respectful, and accountability);

- Will do their best at all times and cares about the quality of their work, even when no one is looking;

- Has the passion and intrinsic motivation to learn, change (reflect), and grow;

- Is disciplined, dedicated and determined to produce desirable results (going beyond the barest minimum and expectations); and

- Manages their time wisely (be punctual and observe deadlines).

Job Title : Shipping and Receiving Manager

Work Schedule : Mon-Fri (8:30 AM—5:30 PM)

Classification: Exempt

Job Type: On-Site

Job Summary

Under the supervision of the Director of Logistics, the incumbent is responsible for processing both inbound and outbound shipments as well as engaging in ethical receiving and shipping responsibilities of both Domestic and International shipping methods.

Essential Duties and Responsibilities : Include the following. Other duties may be assigned.

Management

- Lead, mentor, and develop a group through one-on-one coaching, performance reviews, and feedback.

- Set clear performance expectations and goals to ensure alignment with team objectives and organizational priorities.

- Interview, onboard, and lead the training of new team members, including instruction on ITAR, EAR, US export control regulations, NGC Ryder requirements, and shipping and receiving procedures

- Responsible for planning, creating, implementing, and managing the Logistics processes to ensure compliance to the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR).

- Serve as the point of contact for ITAR questions, requirements, and/or audits.

- Update our internal procedure to ensure compliance with NGC's Ryder requirements and instructions.

- Monitor and manage Receiving Alert Reports, tracking receiving discrepancies, documenting line-item issues, and coordinating resolution efforts to meet departmental goals

- Assist with tariff calculations by reviewing product classifications, applicable duty rates, and import-related charges to support cost analysis and regulatory compliance.

- Assist with trade and export compliance activities, including preparing USMCA Certificates of Origin and other trade documentation, reviewing shipping records, supporting export control requirements, and ensuring compliance with applicable import/export regulation

- Coordinate with customs brokers, carriers, and internal teams to resolve customs holds, provide required documentation, and facilitate the timely clearance of import and export shipments.

- Maintain accurate records and documentation related to trade compliance, receiving discrepancies, and shipment status.

- Manage and prioritize customer orders through the Priority Score Queue and Inventory to Ship process to ensure efficient inventory allocation and on-time order fulfillment.

- Provide cross-functional support to Sales, Purchasing, Quality, Warehouse, Shipping, Receiving, and Accounting departments to resolve operational issues and support business objectives.

- Manage vendor and carrier relationships to ensure efficient procurement, reliable transportation services, and timely resolution of operational issues.

- Maintain inventory of QA lab and warehouse supplies, ensuring continuous availability to support daily operations

Shipping:

- Prepare, review, and/or submit export license applications and related filings, including ITAR Technical Assistance Agreements, EAR License applications, and/or related forms.

- Prepare, document, process, and package NGC's Ryder orders (bookings) in accordance with NGC's Ryder requirements and instructions.

- Prepare and verify shipping and export documentation, process shipping labels, maintain shipment records, validate Schedule B and ECCN classifications, and support AES submissions to ensure accurate and compliant domestic and international shipments.

- Process and verify credit card transactions, ensuring payment authorization and clearance prior to order shipment.

Required – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

Minimum of High School Diploma or GED from an accredited institution

Experience

Required:

- At least one (1) year supervisory or team lead experience in shipping, receiving, logistics, warehouse operations, or a related field

- At least two (2) years of experience of domestic shipping using FedEx, UPS, and DHL shipping vendors.

- At least two (2) years of experience of international shipping. Strong understanding of export compliance, including Schedule B and ECCN classification.

- Strong understanding of U.S. export control regulations, including the Export Administration Regulations (EAR), and International Traffic in Arms Regulation (ITAR).

Preferred:

- Export compliance training or certification with ITAR preferred

Language Skills

Able to communicate clearly in English, verbally and through written form to a diverse group of people.

Other Skills and Abilities

Able to organize many tasks, determine priority and independently complete detailed skills. Able to demonstrate the ability to conduct one's self in a professional manner. Ability to participate in work related activities as a team player. Must be able to operate computers and Microsoft Office applications: Outlook, Word, and Excel.

Work Environment — The work environment characteristic described is representative of those an employee will encounter while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Physical Functions

Stand: Continuous

Sit: Moderate

Walk: Continuous

Bend: Moderate to Frequent

Handle Objects: Continuous

Push/Pull: Moderate to Frequent

Reach Above Shoulder Level: Moderate

Use Fine Finger Movements: Continuous

Carry/Lift Loads up to 25 Pounds: Continuous

Carry/Lift Loads up to 25-50 Pounds: Continuous

Essential Cognitive Functions

Reason and Analyze: Continuous

Read/Comprehend English: Continuous

Generate Written Work Product: Continuous

Communicate Orally in English: Continuous

Work Under Time Pressure: Continuous

Independent Problem Solving: Moderate to Frequent

Interruptions: Continuous

Maintain Team Collaboration: Continuous

Organize: Moderate to Frequent

Prioritize: Continuous

Computations: Continuous

Essential Environmental Factors

Interruptions: Continuous

Confined Spaces: Moderate

Task takes less than 1/3 of the time: Moderate

Task takes 1/3 to 2/3 of the time: Moderate to Frequent

Task takes more than 2/3 of the time: Continuous